April 23, 2015 Meeting

4-23-15 | Agenda and Minutes

AGENDA

  1. Approval of minutes of April 2, 2015
  2. Public Comment
  3. March 2015 Ridership
  4. Restructuring Plan Phase II
  5. CTDOT Correspondence Update
  6. Status of Mechanic/HR positions
  7. Town of Westport Budget Process
  8. Norwalk Shuttles
  9. CEO Report - West Avenue Developers Meeting
  10. Other Business
  11. Adjournment
     

Minutes

Attending

Norwalk Transit District Commissioners: Andrew Glickson and Sheldon Miller
Norwalk Transit District:  Kimberlee Morton, CEO, Nancy Carroll, Chief Operating Officer and Richard Bangs, Director of Finance and Administration

The meeting was called to order at 9:00 AM and a quorum was determined to be present. 

Approval of Minutes of April 2, 2015
The minutes of the April 2, 2015 meeting of the Commissioners were unanimously approved. 

Public Comment
Members of the public who wished to address the Commissioners were asked to do so.  There were none.   

March 2015 Ridership Statistics
Ms. Carroll presented the March 2015 ridership statistics.  In prior quarters the ridership was derived from a methodology based on old assumptions without reference to the GFI reports.  Ms. Morton requested that ridership be derived from the GFI farebox reports for the quarter.  Discussion ensued regarding the differences.  A full report will be presented at the next meeting.  

Restructuring Plan Implementation
Ms. Morton advised that the Director of Operations and Maintenance tendered his resignation effective June 30, 2015.  As a result the restructuring plan needed to advance more quickly than anticipated.  Ms. Morton presented a draft organizational plan for open discussion.  She stated she would eliminate the Director of Maintenance and Operations and replace the position with a Manager of Maintenance and Facilities.  Further the plan was developed with the assumption that the position of Chief Operating Officer would be eliminated for the short term (five-year period) once Ms. Carroll retired.  She discussed that with time and agency growth that it would be intended to bring the position back to ensure an adequate succession plan when it was time for her to retire.  Commissioners Glickson and Miller engaged in questioning regarding specific requirements of the new positions of the Manager of Safety and Security and Manager of Maintenance and Facilities.  Commissioner Miller additionally inquired if the Safety and Security job was a full-time positon.  Ms. Morton presented job descriptions and responded affirmatively.  Commissioners Glickson and Miller unanimously approved the new organizational design concept as presented. 

Ms. Morton stated that she would move immediately forward with the second phase of the restructuring plan which would eliminate the Director of Maintenance and Operations and replace the position with a Manager of Maintenance and Facilities.  Ms. Morton estimated the salary to be in the range of $80,000.00.

CTDOT Correspondence Update
Ms. Morton reported she has corresponded with CTDOT and respectfully requested that the issue be moved forward as it was critical to the budgetary planning process.  She was advised that it is being discussed internally and we should be hearing soon. 

Status of Mechanic/HR Positions
Ms. Morton reported that the recently hired full-time class B mechanic recently resigned.  We have interviewed two alternates and have made an initial offer.  We are currently waiting for background check to clear. 

Ms. Morton reported that she has conducted nine Human Resource position interviews.  Three were short listed for further review with Ms. Carroll and Mr. Bangs.  The interview Committee unanimously supported the hiring of one candidate.  Ms. Morton requested approval to formally offer the positon in the amount of $80,000.  The candidate indicated she would like to provide her employer four weeks advance notice to ensure a smooth transition.  Ms. Morton anticipated a start date between May 25th and May 31st. 

Town of Westport Budget Process
Ms. Carroll reported that she, Ms. Morton and Mr. Bangs attended the Town of Westport’s Board of Finance Restoration Hearing in an attempt to convince the board to restore the budget back to its original submittal.  The restoration failed and will now go to the full RTM for consideration.  

Norwalk Shuttles
Ms. Morton reminded the Commissioners that last meeting she reported that it was discovered that we had yet to receive funding from the CTDOT for the additional service put on the Norwalk Commuter Shuttle run despite written approval for FY 2014 and FY 2015.  Ms. Morton was happy to report that we received revised TOD’s in the amount of $50,000 for FY 2014 and $80,000 for FY 2015 to cover the funding error. 

CEO Update
West Avenue Developers Meeting.  Ms. Morton reported that she and Ms. Carroll attended a second meeting hosted by the City of Norwalk’s Office of Economic Development.  Developers had sent critical staff to the meeting in support of the ongoing Circulator initiative.  A detailed discussion ensued regarding operations and marketing endeavors.  The meeting ended in unanimous support of ongoing monthly meetings to ensure he topic remained in the forefront.  Meetings will convene on the first Tuesday of every month with the next meeting hosted at our facility on May 5, 2015 at 11:00 am. 

Other Business
Ms. Morton reported that we would be purchasing a utility service truck and two support vehicles under Grant Number CT-90-X500.  These vehicles will be purchased under an open eligible State of CT Department of Administrative Services contract and are replacements for those that have reached the end of their useful life.  Capital grant money is available for the full cost of the purchase.  The Commissioners unanimously approved the purchase. 

Mr. Bangs presented the March financial statements.  With the infusion of the additional State money for the Norwalk Shuttles the budget picture is a little better.  The major problem continues to be the Coastal Link funding.

Ms. Carroll presented call wait time statistics.  Based on a programming change she was happy to report the average call length and number of abandonments has decreased significantly.

Adjournment
The meeting adjourned at 10:15 am.