June 18, 2016 Meeting

6-18-15 | Agenda and Minutes

AGENDA

  1. Approval of minutes of May 21, 2015
  2. Public Comment
  3. Financial/Budget Related Items:
    a. April 2015 Financial Statements
    b. Public Hearing regarding the Proposed Fiscal Year 2016 Budget
    c. Appropriation of Proposed Fiscal Year 2016 Budget Amounts addressed in Public Hearing
  4. April 2015 Ridership Update
  5. Purchased Transportation Providers FY 16 Rates
  6. Restructuring Plan Phase III
    a. Director of Maintenance and Facilities
    b. Paratransit Specialist
  7. CTDOT Correspondence Update
  8. Cell Phone Policy
  9. CEO Report
    a. HR Update
    b. Retirement
  10. Next Scheduled Meetings (July 2nd and July 16th)
  11. Other Business
  12. Adjournment


Minutes

Attending
Norwalk Transit District Commissioners: Andrew Glickson and Sheldon Miller
Norwalk Transit District:Kimberlee Morton, CEO, Nancy Carroll, Chief Operating Officer, Richard Bangs, Director of Finance and Administration and Tia Gordon, Manager of Human Resources

The meeting was called to order at 9:03 AM and a quorum was determined to be present. 

Public Comment
Members of the public who wished to address the Commissioners were asked to do so.  There were none.   

Approval of Minutes of May 21, 2015
The minutes of the May 21, 2015 meeting of the Commissioners were unanimously approved. 

Financial/Budget Related Items

  • April 2015 Financial Statements
    Mr. Bangs presented the April 2015 Financial Statements.  Commissioner Glickson and Miller expressed ongoing concern for the growing Coastal Link deficit.  After a lengthy discussion the Commissioners directed the CEO to move forward with preparations for public hearings to present reduced service levels within available funding levels.  Ms. Morton would move this forward in July if there was no relief identified in the FY 2016 TOD issued. 
  • Public Hearing regarding the Proposed Fiscal Year 2016 Budget
    At 9:20 am the Public Hearing regarding the Proposed Fiscal Year 2016 Budget was opened to the public.  Mr. Bangs was called upon to present the budget.  He reviewed the published public hearing FY 2016 Budget announcement.  

    The public was asked if there were any comments or questions regarding the FY 2016 Proposed Budget.  Hearing none the Public Hearing was closed at 9:30 am and the regular meeting of the Commissioners reconvened.  
  • Appropriation of Proposed Fiscal Year 2016 Budget Amounts addressed in Public HearingCommissioners Glickson and Miller unanimously approved the Fiscal Year 2016 Budget as presented without modification. 

April 2015 Ridership Update
Ms. Carroll presented the May 2015 Fixed-Route ridership which was inclusive of April as she had the additional information available at the time of reporting.  Ms. Carroll stated that we will begin to report on all ridership by program type beginning with the new fiscal year. 

Purchased Transportation Providers FY 16 Rates
Ms. Carroll reported that all but one of our current Contractors’ submitted proposals.  Rates were reviewed against prior years for any inconsistencies or significant variances.  Attached are recommendations of the review committee.  The Commissioners unanimously supported the award of the Paratransit new rates of reimbursement for FT 2016.  Ms. Carroll indicated the shuttle rates would be brought forward at the next meeting. 

Restructuring Plan Phase III
Ms. Morton distributed an updated wage review plan which includes the following positions.

  • Director of Maintenance and Facilities
    Ms. Morton presented the attached job description for discussion.  She highlighted job qualifications with emphasis on facility engineering, state of good repair and fleet management as primary components.  
  • Paratransit Specialist
    Ms. Carroll reported that a new full-time position entitled Paratransit Specialist is recommended.  This position will absorb the responsibilities of the current part-time ADA Certification Coordinator, the part-time duties of a recently promoted ADA Dispatcher and the administrative support activities that were formerly performed by the Manager of Special Services who was recently promoted to the Manager of Operations over all transportation divisions.  It is the latter duties that will require a higher level skill set hence the need for the newly created position.  The additional cost of this position will be primarily benefit based which is anticipated to be approximately $30,000.   It is with the hope that the increase will be offset by the State which is contained in our pending request for additional funding.  

    Ms. Morton noted that the revised wage plan indicates a $16,000 increase over the year prior but is inclusive of a 2% performance wage increase for positions as well which is below expected.  

    The Commissioner unanimously approved Phase III of the implementation of the plan. 

CTDOT Correspondence Update
Ms. Morton reported that the State provided a verbal approval and she waits formal written notification.  She also indicated she recently sent correspondence that their written approval is necessary sooner than later as it will drive the final audit closing.  Ms. Morton and Mr. Bangs will meet with the auditors on July 6th to prepare the final audit schedule. 

Cell Phone Policy
The item was tabled until the next meeting. 

CEO Report

  • HR Update
    Ms. Morton formally introduced Tia Gordon, Manager of Human Resources.  She asked Tia to provide the Commissioners an update on her findings to date and where her primary concentration would be focused in the months to come.  Tia reported typically she performs an HR audit focusing on past practices in relation to regulatory compliance.  Her focus would be on any findings that become apparent at the time of the audit. 
  • Retirement
    Ms. Morton reported Mr. Gjon Sulaj last day of work would be June 30th.  A BBQ in honor of his 37 years of service was scheduled for office staff June 19th at noon at the offices of NTD. 

Next Scheduled Meeting
The meeting scheduled for July 2, 2015 was determined to be cancelled.  The next regularly scheduled meeting is July 16, 2015.

Other Business
No other business was noted. 

Adjournment
The meeting adjourned at 9:50 am.