April 28, 2016 Meeting

4-28-16 | Agenda and Minutes

AGENDA

  1. Public Comment
  2. Approval of minutes of March 22, 2016
  3. Audit Update
  4. Financial Update
  5. Triennial Review
  6. Restructuring Plan
  7. CEO Update
  8. Any Other Business Properly Brought before the Board
  9. Next Meeting May 25, 2016
  10. Adjournment

MINUTES

Attending
Norwalk Transit District Commissioners: Andrew Glickson and Sheldon Miller
Norwalk Transit District Staff:  Kimberlee Morton, CEO; Nancy Carroll, Chief Operating Officer; and, Harold Alvord, Director of Maintenance and Facilities

The meeting was called to order at 9:05 AM and a quorum was determined to be present. 

Public Comment
Members of the public who wished to address the Commissioners were asked to do so.  There were none. 

Approval of Minutes of March 22, 2016
The minutes of the March 22, 2016 meeting of the Commissioners were unanimously approved. 

Audit Update
Ms. Morton presented the final audit report.  Ms. Morton reported that as of June 30th the year concluded with a positive position of $89,500.  However the overall deficit increased from 1.9 million to nearly 2.5 million as there was a write off in the amount of $742,325 from outstanding receivables that our auditors have termed “doubtful accounts”.  Ms. Morton advised that there were outstanding items that can enhance the year final position depending on state approval.  Those items are as follows.

  • Stamford ADA $84,157
  • Adjustment of contract caps and consolidation of various.
  • Currently the Westport and Norwalk ADA programs are separated into two separate silos.  These silos should be consolidated as the Westport silo represents the Norwalk Transit District’s responsibility for the provision of ADA paratransit service resulting from our operation of the Coastal Link route. 

If all adjusted items and consolidations occur our FY 2015 net position could increase to $320,919. 

It is anticipated that the auditors will be available at the May meeting to make a final presentation.  A motion to approve the FY 2015 audit as presented was made by Commissioner Miller and seconded by Commissioner Miller. Motion passed unanimously.  

Ms. Morton requested a motion to reconfirm the appointment of the auditing firm of Seward & Monde to conduct the FY 2016 audit through the engagement of their services under the competitively bid procurement RFP #2015-03.  This is the second year of a three year contract in the base amount of $25,500.00.  The Commissioners unanimously reconfirmed the appointment of Seward & Monde.

Financial Update
Ms. Morton presented the FY 2016 financial report through March 2016.  She advised that the District received a revision to the FY 2016 TOD that included an additional $398,941 to replace JARC funded programs (Evening and Sunday Shuttles) and DSS funded portion of the Coastal Link service.  Other open issues remaining are:

  • $360,000 in funding for new positions previously approved and
  • remaining funding for the base Coastal Link service in the amount of $282,000.

Triennial Review
Ms. Morton reviewed in detail the preliminary 2016 FTA triennial review findings (see attached).  She further reported that staff is currently working on responses for all outstanding items.  It is anticipated that the final report will be issued no later than June 30th.  NTD resolution to all items will be due 30 or 60 days from the date of the final report depending on the item. 

Restructuring Plan
Ms. Morton reported on the status of the following positions.

The Director of Finance and Administrative Services position is posted and in full recruitment.  Mr. Hill continues to work at a minimum one to 1.5 days a week. 

The Chief Operating Officer positon continues with recruitment as the candidate we were seeking declined the offer. 

Lastly Ms. Morton the departure of the Human Resources Manager which was career advancement.  She further reported that her replacement would start on May 9th. 

We are holding on our open ADA Dispatcher position to pursue some other restructuring opportunities in the ADA area that will be presented at our next meeting. 

CEO Update
Ms. Morton reported that again this month the primary focus continues to be financial in nature.  Ms. Morton reported on a favorable meeting she attended with Ms. Carroll and Mr. Hill hosted by DOT representatives.  We were advised that we should have some information on our pending requests in the next several weeks. 

Ms. Morton will attend a four day advanced Procurement System and Financial Management Training sponsored by FTA next week.  She further advised that many of the new staff will be attending a variety of required training seminars as well. 

Ms. Morton extended a reminder of our Employee appreciation event to be held on Sunday, May 22, 2016 at 7:00 pm at the Double Tree Hotel in Norwalk. 

Other Business
No other business was noted.

Next Meeting
The next meeting is scheduled for May 26, 2016 at 9:00 am at the offices of the Norwalk Transit District.

Adjournment
The meeting adjourned at 10:25 AM.