January 28, 2016 Meeting

1-28-16 | Agenda and Minutes

AGENDA

  1. Public Comment
  2. Approval of minutes of December 17, 2015
  3. Approval of Bank Signatory Resolutions
  4. Ridership Update
  5. Financial Update
  6. Audit Update and Extension
  7. AVL Update
  8. Westport Transit District Update
  9. Director of Maintenance and Facilities Update
  10. Manager of Human Resources Update
  11. Manager of Transportation Operations
    Storm Update
    Route Changes
  12. CEO Update
    Unfair Labor Practice
    Demand to Negotiate and Request For Information
    Statewide Bus Study
    Finance Department Update
  13. Other Business
  14. Next Meeting February 25, 2016
  15. Adjournment

 

MINUTES

Attending

Attending

Norwalk Transit District Commissioners: Andrew Glickson and Sheldon Miller
Norwalk Transit District Staff:  Kimberlee Morton, CEO; Nancy Carroll, Chief Operating Officer; Richard Bangs, Director of Finance and Administration; Hal Alvord, Director of Maintenance and Facilities; Tia Gordon, Manager of Human Resources; and, Linda DeLallo, Manager of Transportation Operations

The meeting was called to order at 9:05 AM and a quorum was determined to be present. 

Public Comment
Members of the public who wished to address the Commissioners were asked to do so.  There were none. 

Approval of Minutes of December 17, 2015
The minutes of the December 17, 2015 meeting of the Commissioners were unanimously approved. 

Approval of Bank Signatory Resolutions
The Board of Commissioners unanimously approved the amended bank signatories removing Mr. Bangs as an authorized representative and adding Mr. Hill. 

Ridership Update
Ms. Carroll presented the attached ridership summary.  Ridership continues to decline.  We have begun preliminary work on the scope of work for the COA which will hopefully identify problem areas. 

Financial Update
Mr. Bangs presented the attached financial report through December 31, 2015.  We continue a positive financial trend despite a down turn in income.  Year-end FY 2015 is still under review with the auditors and he is reserving the report pending any audit adjustments. 

 

Audit Update
Mr. Bangs reported the year-end audit continues and another audit extension will be filed.  The new anticipated completion date is February 2016. 

AVL
Ms. Carroll reported that we are currently in the 30 day burn testing phasing.  Minor bugs have been reported and we are at approximately 90% accuracy.  

Director of Maintenance and Facilities Update

  • Mr. Alvord reported the status on the following projects. 

 

  • Spare Parts have been ordered for the new 12 Gilligs under the State procurement.

 

  • The maintenance uniform contract is now in place and operational.

 

  • The contract for managing shop stock for nuts and bolts is in place.

 

  • Pest control program revised and in place with a 50% overall annual reduction.

 

  • The emergency roof drain repair project is complete.

 

  • Repaired hangers that fed water to the bus washer.

Manager of Human Resources Update
Ms. Gordon reported the following activity since the last meeting.

Separations:

  • Director of Finance and Administrative Services (resignation)
  • Senior Staff Accountant (retirement)

Open positions:

  • Procurement Specialist
  • Manager of Planning and Marketing

New Hires/Promotions:

  • We have recently promoted one of our newly hired mechanics to a B Level Mechanic.

 

  • We have made an offer for our last open mechanic position; he has accepted the offer and will begin on February 16.

ADP/HRIS
Ran four successful payrolls in our new ADP WorkForce Now payroll system. We will implement the Paid Time Off and Benefit modules of the system over the next few weeks.

Employee Advisory Committee (EAC)
The EAC was created in an effort to maintain diversity and inclusiveness throughout the District. The EAC is comprised of representation from each employee group, Maintenance, Administration, ADA Dispatch, Bus Operations, ADA Shuttle Drive and Bus Operators. Our first meeting is scheduled to take place on Monday, February 1st.

Upcoming Events
Stewart Keen’s Retirement Brunch Thursday, January 28th at 10:30 AM

Manager of Transportation
Ms. DeLallo reported the following activity during the previous month. 

Snow Storm Jonas
Weather reports all indicated that Norwalk and the coastline would receive upwards of 12 inches of snow on Saturday, January 23rd.  Operations, Maintenance and Safety met with all staff to ensure each member of the team was familiar with the snow emergency plan. Each staff person was assigned a time to report and tasks to prepare. The drivers were notified in December of their reporting responsibilities during inclement weather. All operations staff and drivers reported as requested on the day of the storm. Administrative staff, working remotely, were notified as soon as the service area was surveyed for safe operations. Recommendations were made to suspend service at noon due to poor road conditions and reduced visibility. Adjoining providers suspended service about the same time.

Possible Service Changes
One of our current shuttles, the Norden Park Shuttle, has seen a significant reduction in ridership due to one of the work sites moving to 10/20 Westport Road. This will also require a change to the driver shifts/run schedule. We are watching the Norden Park ridership closely to decide when and how we will reduce service to Norden Park. We would like to use the resources from Norden Park to add another trip on the 10/20 shuttle to accommodate the extra riders that have begun to use the service since the move. We are hoping to have these changes completed by March.

 

CEO Update
Ms. Morton reported the following:

Unfair Labor Practice
Ms. Morton reported the filing of an Unfair Labor Practice by the Union regarding a claim that the company was allowing maintenance Foreman to perform Union work.  The scheduled date of the hearing is scheduled for March 7, 2015 at 10:00 am. 

Demand to Negotiate and RFI
The Union noticed the District regarding their intent to open contract negotiations on the contract that will expire on June 30, 2016.  This request was accompanied by a request for additional information which is now under preparation.  

Statewide Bus Study
The last study was performed more than 15 years ago.  This study will build on previous and ongoing efforts.  VHB is conducting the study for CTDOT and is currently underway the District has provided an exhaustive list of information in response to their request for information.  The study is scheduled to conclude in the fall of 2016.  A separate paratransit study is planned.  Public information and engagement will be through virtual meetings and web-based.

Finance Department Update
Ms. Morton noted that Mr. Bangs had tendered his resignation in late December.  She advised that she had hired Mr. Stephen Hill, former NTD Director of Finance, as the interim Director until such time a formalized restructuring plan could be developed.  Also noted was the hiring of a temporary employee to replace the retiring Staff Accountant.  

Other Business
No other business was noted.

Next Meeting
The next meeting is scheduled for February 25, 2016 at 9:00 am at the offices of the Norwalk Transit District.

Adjournment
The meeting adjourned at 10:05 am.