Norwalk Transit District Commissioners' Meeting

Norwalk Transit District Commissioners’ Meeting

 

Friday, May 10, 2019 at 9:00 AM

 

At the offices of the Norwalk Transit District

275 Wilson Avenue, Norwalk

AGENDA

For downloadable copy: CLICK HERE

  • Public Comment

  • Approval of minutes of March 28, 2019

  • Finance Report

    • March Financial Update

    • Cashflow Update

    • FY 20 Budget Update

    • Pension Plan Trustee Update

    • Line of Credit

    • FY 19 Financial Audit timing update

  • Operations Report

    • Ridership

    • Microtransit Update/Ridership and contract extension

    • RouteMatch Project

  • Maintenance and Facilities

    • Facility Update

  • Procurement Update

    • On-Demand Transportation Solution RFP (Microtransit) Update – 7 Proposals received and under review.

    • Truck Accessories – Award recommendation to approve competitive procurement in the amount of $27,850.

  • Human Resources

    • EEO Plan Update effective November 1, 2018

  •  Planning and Marketing Initiatives

    • Final Gillig Logo

    • Advertising Contract Opportunities

    • Jackson Laboratory- 7 month interior advertising contract started May 1st.

    • Advertising Promotions

    • Wheels 2U Promotion of Show/Dinner Packages with Norwalk Symphony, Stepping Stones & local restaurants

    • Partnering with Norwalk Now to post upcoming City events on the W2U shuttle

    • Title VI Update

      • Expanding of Safe Harbor languages

      • Commissioner Authorization to adopt NTD’s 2019 Title VI, Civil Rights Program Update

  • CEO Update

    • Triennial Review

    • Miscellaneous

    • CTAA Expo

  • Executive Session

It is anticipated that the Commissioners will vote to go into executive session to discuss a Workers’ Compensation and potential legal matter

  • Any Other Business Properly Brought Before the Board

  • Next Meeting June 27, 2019 at 9:00 AM

  • Adjournment

 

March 28th 2019 Norwalk Transit District Commissioner's Meeting Minutes

Norwalk Transit District Commissioners’ Meeting

 

Thursday, March 28, 2019 at 2:00 PM

 

At the offices of the Norwalk Transit District

275 Wilson Avenue, Norwalk

Norwalk Transit District Commissioners’ Meeting Minutes

 

March 28, 2019 at 2:00 PM – Norwalk Transit District

For downloadable copy CLICK HERE 

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

Lori Richards, Procurement and Grants Manager

Richard Meyer, Director of Maintenance and Facilities

Matt Pentz, Director of Finance

 

Public:

            Kelly Kultys; The Hour

The meeting was called to order at 2:02 PM and a quorum was determined to be present. 

PUBLIC COMMENT

Members of the public who wished to address the Commissioners were asked to do so.  There were none.  

Approval of Minutes of December 19, 2018

The minutes of the December 19, 2018 Meeting of the Commissioners were unanimously approved with the addition of adding Mr. Pentz as present under NTD Staff members. 

FINANCE REPORT

February Financial Update

Mr. Pentz presented the February Financial Statement by service and noted the results had been submitted to the State. He highlighted, on the Fixed Route side, for the 8 months through FY 19 the YTD Norwalk Core Service surplus is $252,894, a $51k improvement compared to February of the prior year. Due to timing variations in accounting transactions, Mr. Pentz reported that the run rate compared to the prior year is trailing $14k behind the previous year surplus run rate, he noted he expects this to flatten out and feels the Districts financial performance on the Fixed Route side is trending comparably with FY 18. Additionally, Mr. Pentz reported that the YTD Coastal Link deficit was $312,517 through February, which is an increase vs prior year, but also expected the deficit to fall in line after consideration of timing variations in accounting. Mr. Pentz highlighted that the net deficit for total Fixed Route Services was $59,263, which was $2 dollars higher than the previous year. Due to the States obligation to fund the Coastal Link, the net Fixed Route deficit is expected to finish comparable to prior year and be covered by the State. It was mentioned that these results indicate improved performance given a 2.5% funding increase, that has been up against an 8% increase in medical benefit costs, a spike in fuel costs, which for diesel has experienced a 41% increase vs FY 18 during the past four months, and escalating utility rates.

On the Paratransit side, Stamford ADA services are balanced within budget; State funding has been adequate due in part to the increased Stamford ADA TOD received at the end of FY 18. For Norwalk ADA, without local funding, the service has incurred a $185,942 deficit through February. This is $15k higher than February last year, however $15k under the full year run rate through 8 months, which after considering timing variations in accounting transactions, indicates improved performance. Mr. Pentz also reported that the Coastal Link ADA service incurred a $28,572 YTD deficit, which is $24.5k higher than prior year. NTD has continued to communicate the additional funding needs required to support Norwalk and Coastal Link ADA services.

Mr. Pentz indicated that the District will have a firmer indication on how the year is expected to finish once the 3rd quarter is wrapped up in April.

Cashflow Update

Mr. Pentz provided an update to the line of credit balance, noting that there were no cash flow constraints, an improvement versus historical squeezes due to the collection of long outstanding prior year funding obligations and more timely invoicing. He noted that there is enough operating credit available until 4th quarter estimates are received. Mr. Pentz mentioned the FY 18 union pension payment was made in a timelier fashion vs prior year due in part to the reserve account that has been established and funded each month.

FY 2020 Budget Update

Mr. Pentz presented the FY 20 City of Norwalk budget submission highlighting the 5% increase requested. He mentioned the District attended three budget meetings and that the request was approved.

Pension Plan Trustee Update

Mr. Pentz mentioned that the District was requesting approval for a change to the Pension Plan Trustee list. The proposed changes were for himself to be added in place of the Senior Accountant, who stepped in for the interim during the finance management changes. The other change was to switch from using names, to titles on the trustee documents to provide additional flexibility in the event of future churn. The proposed update to the Pension Plan Trustee list would now include the CEO and CFO / Director of Finance. The request was approved by the commissioners.

Line of Credit Update

Randy Napoletano, Senior Vice President, Norwalk Bank and Trust, serves as our lending Advisor.  Ms. Morton and Mr. Pentz met with Mr. Napoletano regarding the terms of the line of credit renewal which is effective April 1st.  Mr. Pentz reviewed the terms.  Ms. Morton noted that the bank was extremely happy about our financial progress and noted that we had the line down to a minimal point at one point during the loan period which has not occurred in a very long time.    

The loan committee approved the renewal and we are waiting final approval from the Norwalk Bank and Trust Board.  Mr. Napoletano has submitted a 30-day maturity extension as a safeguard against any unexpected delays. 

OPERATIONS REPORT

Ridership

Mr. Liotta commented that the numbers for February need to be taken with a grain of salt.  There have been recent issues involving farebox recordings that has caused the District to do an immediate retraining of all drivers on farebox operation.  Mr. Liotta commented that he is working with GFI Genfare to resolve the issues.  The numbers are reported for February, and checking into March’s numbers, they are showing a trend of being approximately 10k-12K higher than February.

Microtransit Update/Ridership

Mr. Liotta commented that the Microtransit numbers for March were very encouraging. Ms. Morton commented that the ridership on St. Patrick’s Day weekend was about 4.5 riders per hour, which was the best reported to date.  Mr. Liotta stated that as the weather warms, we should see the continues trend of upward ridership.

TransLoc Microtransit Demonstration Extension and Union Agreement

The District will engage in a two-month extension with TransLoc for its MicroTransit project to allow enough time to complete the competitive proposal process which is currently underway.  The Union has verbally agreed to a temporary extension of our agreement which allows us to continue to use full-time drivers with assigned Sunday work as part of their schedule.

Farebox issues/Coin Validators

Mr. Liotta commented that in addition to the retraining of the drivers on farebox usage, the District is in the process of replacing all the coin validators in the local buses with new ones that will be reprogrammed and will now exclude the GBT and CT Transit tokens from being accepted in our fare boxes.  The project will be completed in time for an effective start date of April 15th.

Norwalk Public Schools

Mr. Liotta commented that the District is still slated to start the pilot program of high school trippers in April / May.  Mr. Liotta stated that there will be some logistical issues that he is trying to work out with the school. 

RouteMatch Tablets

Mr. Liotta stated that due to the continued issues of the current ADA tablet system, which has allowed the District to go paperless, the District has ordered 55 new tablets in partnership with Verizon and Route Match to simplify the process of going paperless.  Mr. Liotta expects to have them installed and operation by mid-May to allow all the bugs to be worked out prior to the start of the next fiscal year.

ADA PUBLIC HEARINGS REGARDING SERVICE PROVISIONS

Ms. Morton advised that it is the operation of the ADA program that prohibits the District from paying down the deficit as the program is grossly underfunded by the State.  Most of our local funds from the City support this program alone.  The District seeks approval to offer public hearing on ADA service requirements which will allow the District to operate its services to the bare bone minimal requirements of the law.  Some of our service policies are costing us valuable dollars and streamlining them will be to the benefit of the District.  The goal will be to offer services at the minimal requirements under the law and by doing such will put us in a position to file a financial burden waiver with FTA.  Areas we will be seeking comment on include but are not limited to advance reservations, elimination of standing orders, and no-show policy.

 

RADIO SYSTEM AND UPGRADE

Mr. Meyer informed the Commissioners’ that the State of CT has approved the District to move to the statewide system.  This will enhance our overall communication coverage area.  It also eliminates the concern of the pending treat of elimination of the bandwidth.  Mr. Meyer reported a Memorandum of Understanding (Agreement between the state and NTD) is under preparation.  The state has a biannual refresh where the hardware and software get upgraded.  This is subject to fees for ongoing system support.   Details will be forthcoming.  

An estimated 4 to 6-week lead time for updated equipment list and formal quote is expected.  Operation setup details are being worked on.  There was some technical back and forth between NorcomCT and CTS concerning connectivity of the NTD console into the radio system. Connecting into the state fiber system (police, fire and schools) will be evaluated as will T-1 connectivity

MAINTENANCE AND FACILITIES

Facility Update

Ms. Morton reported that a meeting is scheduled for April 5, 2019.  Those present will be CTDOT representatives, NTD staff and A & E representatives from Wendell.  We will ask for final review and consideration of the originally proposed expansion component.  Planned prioritization of projects will be reviewed with CTDOT.

PROCUREMENT UPDATE

On-Demand Transportation Solution RFP (MicroTransit)

Ms. Richards reported that the microtransit RFP was released on March 22, 2019 and proposals due April 19, 2019.

Driver Uniforms

Ms. Richards presented samples of the proposed new uniform.  Ms. Richards requested approval of the new uniform which eliminated the polo shirt and short as options in the future.  The change was unanimously approved by Commissioners McQuaid and Glickson.

AVAIL 4G MODEM UPGRADE

Ms. Richards presented the award recommendation to approve the sole source procurement in the amount of $125,460 for the required 4G modem upgrade. The award was unanimously approved by Commissioners McQuaid and Glickson.

PLANNING AND MARKETING

Gillig Logo Approval

A draft of the logo was presented to the Commissioners for approval.  The support was unanimous for the new logo design. 

FT 2019 CERTIFICATION AND ASSURANCES AND ACCEPTANCE

Ms. Morton explained that before FTA may award federal assistance for public transportation in the form of a federal grant certain pre-award Certifications and Assurances are required.  Ms. Morton provided the Commissioners with a copy of the FY 2019 annual certifications to be executed by the District’s legal counsel.  This document delineates the responsibilities of the District.  She advised that the Board must annually authorize a representative to select and sign its Certifications and Assurances and bind the NTD’s compliance.  Commissioner Glickson made a motion to authorize CEO, Kimberlee A. Morton, as NTD’s authorized representative to select and sign all certifications and assurances that NTD must provide to support each application it submits to FTA for federal assistance during federal fiscal year (FY) 2019.  The motion was seconded by Commissioner McQuaid and passed unanimously.  Ms. Morton noted that the Certification and Assurance were distributed to all senior staff for review and authorization of compliance. 

 

CEO UPDATE

Legislative Update

State:

Ms. Morton reported Districts agree that we need to make a more concerted effort to formalize membership of the legislative committee.  CACT executive members, of which Ms. Morton serves, have opted to assist on this platform of advocacy and leadership. 

 

We will continue with a more concerted effort to promote the good work now underway in the bus transit network in the State including the development of at least two newsletter worthy stories from each agency. 

 

We agreed that the legislative committee will do a review of bills that may impact transit operations and possibly prepare a single response addressing our perspective on all of them (nursing home transportation, veterans, reentry, maintenance inspections etc.).

 

The State’s transportation infrastructure is in need for long-term funding solutions. Many of us, with the support of bus and rail riders from across the State, worked hard during the 2018 session, to find an interim measure, to ensure the solvency of the STF. As part of that effort, the General Assembly calculated and passed a short-term funding measure, to expedite the diversion of the car sales tax from the GF to the STF, which protected bus and rail riders and businesses that depend on public transportation, from massive service reductions, fare increases and project deferments.

 

Later in 2018, we worked together again, in support of protecting the funds in the STF from being used for non-transportation related expenses, culminating in a ballot measure that passed with eighty-eight percent of the vote. Connecticut residents want a solvent STF and want STF funding to be used on transportation projects. That much is clear.

 

The enacted transfer of car sales tax into the STF was scheduled to phase-up to thirty-three percent in FY 2020 and reach one hundred percent by FY 2023, preventing service cuts and fare increases. Capping the diversion of the car sales tax to the STF at eight percent now would undo the work that the legislature, riders, and Connecticut voters achieved last year and would be a great detriment to Connecticut residents. It will destabilize the STF once again and lead to the fare increases, service cuts and project deferments, which we all worked so hard to avoid.

 

While a long-term solution is being debated, please know that the insolvency of the STF will lead to unavoidable and substantial reductions in public transportation services in the State, starting in the next fiscal year. This time last year, Norwalk Transit District was facing a budget cut of $1.1M, which would have been devastating to our services and would have reversed more than twenty years of progress. Similar cuts were being planned across the State.

 

The recent proposal to freeze the move of the existing car tax from the General Fund (GF) to the Special Transportation Fund (STF), will among other things, leave bus and rail riders with higher fares and steep reductions in service.  We continue opposition to this.  Through this session, NTD will ask the legislature to:

 

1.    Support the STF;

2.    Preserve operating investment for bus transit and ADA operations, so that we can continue the work we are doing; and

3.    Grow investment in bus services, so we can improve frequencies and service spans and reach new geographic areas not served by bus transit today.

 

Tolls continue to be front and center and under debate.  Ms. Morton reported that revenue generated from tolls could not be used for general transit projects but only for congestion management on the road collected.  The end-result is that this would free up other funds from the Transportation i.e. Highway to be used in support of public transportation projects. 

 

Federal:

Ms. Morton reported U.S. Senator Chris Murphy (D-Conn.) on Wednesday questioned U.S. Secretary of Transportation Elaine Chao during a U.S. Senate Subcommittee on Transportation, Housing and Urban Development, and other Related Agencies on the administration’s FY 2020 budget request which cuts funding for the Northeast Corridor (NEC), the busiest rail line in the United States. In her department’s budget request to the House and Senate Appropriations Committees, Chao noted that the NEC is one of the most important transportation assets in the United States, but the budget President Trump submitted to Congress earlier this month cuts Amtrak-NEC funding in half and completely eliminates funding for the Federal-State Partnership for the State of Good Repair grant program. As a member of the Appropriations Committee that will approve this funding, Murphy intends to fight against these proposed cuts.

 

Chao argues that NEC funding is flat, and that Amtrak has more than, $1 billion in idle cash on their balance sheet.  We will keep a watchful eye. 

 

Triennial Training and Review

Ms. Morton reported that the Triennial Review Training hosted by the District on January 17th and 18th.    went extremely well despite glitches in the registration process due to the government shutdown.  There was a total of approximately 30 attendees including all NTD management team served as a wonderful training/prep opportunity for our upcoming triennial review.  Ms. Moron noted that the triennial date has yet to be secured and we wait FTA notification.  Our submittal is prepared in response to their directive to submit.

Union Leadership

Ms. Morton noted there has been a change in the union leadership across the board.  President, Erick Salomon, Vice President, Willie Medina, Secretary, Emile Michel, Gerald Jean Louis, Treasurer.  Also due to illness AFSCME representative is out on long term leave and new representative, Sean Hendricks will serve in the interim.  We have a meeting of introduction and issue review scheduled for April 11th. 

 

Westport Budget Process

Last week the Town of Westport, Board of Finance (BOF), voted at their budget meeting to significantly cut the subsidy provided by the Town that supports the Westport Commuter Shuttles operated by the Norwalk Transit District on their behalf.  While the battle continues and will mostly likely be appealed for restoration to the RTM of the Town of Westport at a meeting to be held on April 24th and May 6th.  Advocates in support of the continuation of the program have requested that the District research any statistical information that may be helpful in support of public transit in a community such as Westport and the benefits that come from having an asset such as commuter transportation services.  Ms. Morton has forwarded research material and individual contacts from the WestCOG and APTA in support of the economic benefit of public transit to a community and how it supports economic development and vitality of the general area to be used in preparation for the fight for restoration.  It is unfortunate that the finance committee doesn’t realize the full benefit of the commuter transit asset especially the role it will play in the future.  The face of public transit is changing, and the loss of State subsidy now will be a loss for the Town of Westport forever.

 

City of Norwalk:

ü  Youth Intern Program – The District will look again to participate in this City of Norwalk’s 2019 Mayor’s Summer Youth Employment Program.  The program began in 1998 and to date has helped over 10,000 youth by finding them employment opportunities.  Every year the City receives over 400 applications and this year their goal is to find 200 employment opportunities.  The District will look again to participate in this important community program. 

 

ü  Mall Construction Ramp Up and Parking Issues – The District was invited to serve as a participant on a Committee to address the challenges of parking as the mall is ramping up its final construction details for its October 2019 opening.  Neighborhood issues as well as parking lot overflow and remote parking are the primary challenges.

 

ü  Joint UPWP Technical/Transportation Studies – The District was been requested to serve as a partner with the City for possible funding for the following studies:

1.    Connection between Merritt 7 & South Norwalk - The Merritt 7 area is not only important to Norwalk, it’s one of the most important economic centers in the State of CT.  It is home to some of the most prosperous and innovative companies as well, including Datto & Fact Set.  It’s continued economic health is vital to the entire state.  Building & Land Technology is making a considerable investment in the area to make it a true live-work-play environment.  They have over 700 units of residential housing approved or under construction.  In addition, they are master planning a new phase to significantly enhance the area.  CTDOT is also constructing a new station that will also allow pedestrian access directly to the Merritt 7 properties.  South Norwalk is seeing heavy interest in redevelopment near the very busy South Norwalk Rail Station.  There are close to 1,000 residential units (including an approximate 100-unit hotel) either approved or under construction within walking distance to the rail station.  These South Norwalk projects, in addition the Waypointe projects along West Avenue are helping to define the city’s urban core.  A study to review transportation alternatives to directly connect Merritt 7 to South Norwalk is a necessity and would look at a dedicated rail line, which CT DOT has expressed interest in the past, bus transit, autonomous vehicles, or other modes of transit to connect the 2 areas to strengthen the economy and to provide people in both locations reliable, safely and timely connections. 

2.    A study that will look at in detail, new types of personal mobility, such as bike, car share, and microtransit that can be used to provide flexible and convenient transportation options across town and how to better implement these services, especially on some of our heavily travelled and highly congested corridors and in and around the train stations and other major traffic generators.

3.    An update to the City’s 2012 Transportation Management Plan. This update would involve commissioning a resident transportation need survey, look at transportation issues in and around schools, touch on bus, mictrotransit, and bike share opportunities and plans, expand our traffic impact analysis guidelines, review and update traffic calming techniques, research a residential parking program, and identify potential future transportation projects and programs like smart parking, autonomous vehicles, ITS and diversionary projects like transit priority, and the overall operations in and around SoNo train station. 

ü  Miscellaneous – No items noted.

ORGANIZATIONAL CHANGES/DATA ANALYST/PLANNER

Ms. Morton noted at the last meeting she was authorized to pursue the hiring of a part-time data Analyst/Planner as an Intern with the potential for full-time permanent employment.  Ms. Morton requested consideration of a full-time position because of the difficulty in finding individuals in a part-time capacity with the level of expertise needed.  Ms. Morton added she discussed the difficulty in the hiring arena with follow transit systems and the WestCOG and all confirm that urban planners are very difficult to find.  Given the potential for upcoming technical studies, the existing COA that must soon be underway, and the issues discussed earlier in the meeting regarding ridership accounting, farebox auditing, Microtransit future growth and the data driven environment that we are submerged in with AVAIL, RouteMatch and MicroTransit, makes it imperative to have this professional expertise as part of the team for the future.  Ms. Morton added that an eye on the data should increase farebox recovery and awareness by tight oversight of the data trends and prevent problems from getting out of control as recently seen with the farebox issue.  Unfortunately, we have all this information but have been unsuccessful in extracting the data and using it to our benefit.

 

Mr. Pentz discussed the funding availability for the project, proposed organizational changes and overall budget impact.  He was confident that the exiting budget would sustain the position given the organization changes in the Marketing and Advertising as discussed.   The Commissioners unanimously supported the addition of the new position in full-time capacity within the parameters of our hiring hierarchy. 

 

Any Other Business Properly Brought Before the Commissioners

No other business was noted.

 

Next Meeting April 25, 2019 at 2:00 pM

The next regularly scheduled meeting was scheduled for April 25, 2019 but was cancelled as well as the May 23, 2019 meeting.  The May meeting was rescheduled for May 10, 2019 at 2:00 PM.   

Adjournment

The meeting adjourned at 3:15 PM. 

 

 

Respectfully submitted,

 

Kimberlee A. Morton

 

Kimberlee A Morton, CEO

Norwalk Transit District

 

 

 

December 19th 2018 Norwalk Transit District Commissioners' Meeting Minutes

Norwalk Transit District Commissioners’ Meeting Minutes

 

December 19, 2018 at 2:00 PM – Norwalk Transit District

For downloadable version

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

Lori Richards, Procurement and Grants Manager

Richard Meyer, Director of Maintenance and Facilities

Lynette Brayboy, Director of Human Resources

Dennis O’Connor, Manager of Planning and Marketing

 

The meeting was called to order at 2:03 PM and a quorum was determined to be present. 

PUBLIC COMMENT

Members of the public who wished to address the Commissioners were asked to do so.  There were none.   

Approval of Minutes of October 25, 2018

The minutes of the October 25, 2018 Meeting of the Commissioners were unanimously approved as presented. 

FINANCE REPORT

Seward and Monde FY 2018 Financial Audit Presentation

The FY 2018 audit was distributed and the closing financial results were presented by CPA A. Partalas presented the FY 2018 financial audit results.  The audit was clean and improved financial position was emphasized due to past due collections owed the District from CDOT. 

 

October 2018 Financial Update

Mr. Pentz presented the October Financial Statements by service were presented. On the fixed route side, the Coastal Link continues to incur a YTD deficit which is offset by Norwalk Core service operating a YTD surplus.  Due to the States obligation to fund the Coastal Link, NTD expects the overall deficit to be funded.  

 

Ms. Morton noted that nearly all of our local funds are expended on funding the ADA deficit and that this year it is priority to streamline this by increased state subsidy and utilization of existing reporting systems to provide for more accurate billing to each sponsoring agency.  Currently our expense allocation is based on trips not on time and mileage which is the preferred method.

 

FY 2019 Public Hearing Budget Update

Mr. Pentz reported that the FY 2019 public budget hearing was conducted.  Mr. Pentz opened the meeting at 2:00 PM.  The meeting remained open until 3:00 PM when it was closed as there were no members of the public present.  The budget as originally presented was brought before the Commissioners for approval and it was endorsed unanimously.

 

 

OPERATIONS REPORT

Ridership Report

Mr. Liotta commented that the November ridership overall was down from October, as well as being down from November last year.  Mr. Liotta commented that particularly low was the day after Thanksgiving (Black Friday), which may be a trend of online shopping versus people going to the stores.  Overall, the ridership was down 7,000 from this time last year.  Mr. Liotta noted that he continues to watch the ridership and look for any trends that can help to manage the ridership.  On the positive side, Mr. Liotta noted that the production numbers are showing improvement over last year.

Microtransit Report

Dennis O’Connor gave a brief summary of the first four months to date.  He noted that each month has shown a growth in ridership, and that December has almost already surpassed November.  He mentioned that there was a Norwalk event, the 12 days of Christmas Bar Crawl, that the bar owners partnered with Wheels 2U to provide transportation, which was a big success.

MAINTENANCE AND FACILITIES

There was nothing significant to report from our last meeting.

 

 

PROCUREMENT

Approval of revised Procurement Policy and Grants Management Policy

Ms. Richards provided a written summary of changes for approval.  The Commissioners’ unanimously approved the recommended changes.

  

Fuel Bid Repricing Scenario

A repricing request was issued November 30th for 172,000 gallons of diesel fuel for the period March 1 – October 31, 2019.  Three bids were received on December 3rd from Sprague, East River, and Global Montello.  Evaluation determined the responsive and responsible low bidder to be Sprague.  A contract was issued to Sprague for 172,000 gallons for the term March 1 – October 31, 2019 at a fixed price of $2.2285 per gallon.

Gasoline Fuel

NTD participated in a joint procurement with the Capital Region Council of Governments (CRCOG).  A bid was issued on November 15, 2018 for 78,000 gallons of gasoline for the period January 1 – December 31, 2019.  Three bids were received on December 13th from East River Energy, Santa Buckley Energy and Dennis K. Burke, Inc.  Evaluation determined the responsive and responsible low bidder to be Santa Buckley Energy.  A contract was issued to Santa Buckley Energy for 78,000 gallons for the term January 1 – December 31, 2019 at a fixed price of $1.9430 (includes all taxes) per gallon.

Sole Source Upgrade of AVAIL from 3G to 4G modems

Ms. Richards requested the item be tabled pending final proposal submittal.

 

 

PLANNING AND MARKETING

 

CT Lottery Bus Wrap

Mr. O’Connor provided copies of the Lottery bus wrap which was part of their holiday campaign.  The advertisement will run through the first week of January.

 

HR UPDATE

 

Employee Holiday Appreciation and Retirement Gathering

Ms. Brayboy reminded the Commissioners of the event scheduled for January 9, 3019 at 12:30 pm. 

CEO UPDATE

National Transit Database Reporting

Ms. Morton reported the submittal was made and is under review.   

 

By-Laws

Open discussion regarding the draft of the by-laws.  The following concerns were noted.

ü  Commissioners serve at the pleasure of the Mayor.  It was noted that Commissioners are recommended by the Mayor and appointed by the Common Council

ü  Alternate and term section is not compliant

ü  Mayor cannot replace Commissioners

 

Commissioner Glickson recommended contacting Senator Bob Duff to discuss guidelines for vacancies and due process with only two Commissioners.   The item remains tabled pending further information. 

 

Triennial Training and Review

Ms. Morton noted that the District has been contacted regarding our upcoming review which will occur in 2019.  An exact date is pending.  She also advised we offered to host a Triennial Review Workshop which will be held at our offices on January 17th an 18th. 

 

Data Analyst Intern

Ms. Morton requested consideration for a temporary intern that would assist in collecting all of the data that is being compiled from our AVAIL system.  To date we have not utilized this information to its fullest potential.  Ms. Morton advised they would be targeting local colleges and university students in their junior or senior years of study in compatible field of study.  Commissioners’ Glickson and McQuaid unanimously offered their support for the additional team member. 

 

Mayor’s Ball

Ms. Morton reminded the Commissioners’ regarding the January 25, 2019 Mayor’s Ball. 

 

Miscellaneous

Ms. Morton provided a copy of a recent newspaper article about one of our bus operators, Mr. Lovelace in recognition of excellent customer service.

Consideration to Continue in Executive Session TO DISCUSS THE PERFORMANCE REVIEW AND COMPENSATION OF THE CEO

At 3:15 PM Commissioners’ Glickson and McQuaid unanimously supported the continuance of the meeting in Executive Session.  No formal action was taken in Executive Session which concluded at 3:30 PM.  A motion to immediately reconvene the Regular Meeting was unanimously passed. 

 

Consideration of the Performance Review and Compensation of the CEO

The Commissioners voted to adopt the matter discussed in Executive Session relative to the performance review of the CEO.  The Commissioners unanimously supported the recommendation made by the Commissioners’ as contained in her performance review with an effective date of January 1, 2019 

 

The Public Meeting resumed at 3:35 PM.

 

FY2019 Commission Meeting Calendar

Ms. Morton presented the finalized calendar of meetings for consideration of the Commissioners.  The calendar was unanimously approved with one noted change to the January meeting date.  The proposed January 24th meeting was rescheduled to January 30th at 3:30 PM.

 

 

Any Other Business Properly Brought Before the Commissioners

No other business was noted.

 

Next Meeting January 30, 2019 at 3:30 pM

The next regularly scheduled meeting is scheduled for January 30, 2019 at 3:30 PM. 

Adjournment

The meeting adjourned at 3:40 PM. 

 

 

Respectfully submitted,

 

Kimberlee A. Morton

 

Kimberlee A Morton, CEO

Norwalk Transit District

 

October 25th 2018 Norwalk Transit District Commissioner's Meeting Minutes

Norwalk Transit District Commissioners’ Meeting Minutes

 

October 25, 2018 at 2:00 PM – Norwalk Transit District

For downloadable version CLICK HERE  

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

Lori Richards, Procurement and Grants Manager

Richard Meyer, Director of Maintenance and Facilities

 

The meeting was called to order at 2:07 PM and a quorum was determined to be present. 

PUBLIC COMMENT

Members of the public who wished to address the Commissioners were asked to do so.  There were none.   

Approval of Minutes of August 23, 2018

The minutes of the August 23, 2018 Meeting of the Commissioners were unanimously approved as presented. 

FINANCE REPORT

1st Quarter 2019 Financial Report

September Financial Statements by service were presented. On the fixed route side, the Coastal Link has incurred a YTD deficit of $118.6k, which is offset by Norwalk Core service operating a YTD surplus of $87.3k; resulting in a net deficit of $31.3k for fixed route. Due to the States obligation to fund the Coastal Link, NTD expects the overall deficit to be funded.

                             

On the paratransit side, Stamford ADA service is operating within budget. For Norwalk ADA service, without local funding, the service has accumulated a $60.6k deficit, and the Coastal Link ADA has incurred a $19k deficit. NTD has continued to communicate the additional funding needs required to support Norwalk and Coastal Link ADA services.

 

FY 2018 Audit Update 

The FY 18 financial statements have been audited, results have been finalized; there are no material changes compared to the preliminary results that have been reported. Seward and Monde is working on their wrap-up, the final presentation is expected in the 2nd Quarter of FY 19.

 

FY 2019 Budget Update

Mr. Pentz reported that the FY 19 operating agreements were received in September and the NTD budget has been finalized. The final budget was published in the Norwalk Hour and will be presented in the next commissioners meeting.  

 

Ms. Morton noted that TOD’s were received and funding is now flowing.

 

Union Pension Funding

The 2017 Union Payment has been paid, additionally 2018 funding has been reserved through September.

 

Ms. Morton noted that the Union file a grievance regarding the timeliness of pension payments and while the contract is not specific regarding the payment date it does state as soon as possible.  She noted that the reserving of the funds should expedite an earlier payment. 

 

SBE Results and Goals

Mr. Pentz reported that the 2018 SBE goals were achieved.

 

 

OPERATIONS REPORT

Ridership Report

Mr. Liotta commented that September was an unusually low month for ridership.  He noted that the Wheels routes were low, but that we had made major changes to the system two months ago. He stated that when checking back to 2017 when we previously made major changes, a similar pattern occurred until the route stabilized, and riders knew the schedules.  Ms. Morton note that the month only contained 19 weekdays which is probably the major contributing factor. 

 

Mr. Liotta drew attention to the trips per revenue hour report, noting that several of the routes now were high producing, Wheels 10 in particular.  It was questioned by Ms. Morton as to whether there’s too much ridership on that route, and if there’s overcrowding, which Mr. Liotta commented that there have not been any reports of that. 

 

Weapons Policy Update

Mr. Liotta noted that there was a recent complaint of a driver carrying a “weapon” on them.  Upon interviewing the driver, the weapon turned out to be pepper spray.  Mr. Liotta checked with the NTD legal team, and while it was determined that this could be considered a type of weapon, and Norwalk Transit can include it into their company policy.  Mr. Liotta asked the Commissioners for approval to change the handbook wording to include “pepper spray” and “mace” in the listing of weapons.  The Commissioners approved the change.

 

Microtransit Update

Mr. Liotta commented that the Microtransit has shown promise in the first six weeks.  He reminded the group that this was a true start up with no previous clientele for this.  He noted that there has been a lot of “grass roots” recruiting done by the district as well as the City, using word of mouth the raise awareness.  Reviewing the charts, Mr. Liotta noted that the ridership has shown increase in each week from the inception, and that the TransLoc group was very encouraged by the start up.  He commented that as of Thursday the 25th, the zone was expanded to include the following areas:  Westport Avenue to Strawberry Hill, Strawberry Hill down to Winfield Street, Avalon East, East Norwalk down to the beach, Sunset Grille, and the Cove Avenue area.

 

Norwalk Board of Education

Mr. Liotta commented that the District will be running “trippers” from the SNRR to Brien McMahon High for the Norwalk Public Schools.  These “trippers” will be one leg of current routes and will transport approximately 100 students per day twice per day.

 

TAG – Mr. Liotta commented that TAG (Transportation Association of Greenwich) has been downsizing their operation.  The Town of Greenwich has now met twice with Ms. Morton and Mr. Liotta on taking on any of the work that TAG provides for the town – employee transportation to a nursing home, senior activities, safe rides, food delivery to elders, and non ADA elderly transportation.  The District is currently reviewing all of the data supplied to them by the Town in order to assess what services they may be able to help Greenwich with.

 

MAINTENANCE AND FACILITIES

 

Replacement Service Truck

The new truck has just been built and is 8 weeks out from delivery.

 

Bird Netting Project

RFP is under development

 

Upgrade Fleet Watch

The system requires upgrades to accommodate newer technology to take direct reads from the vehicle mileage, instead of using Hub meters.

 

 

PROCUREMENT

 

Approval of A & E and Construction Management RFQ Award Recommendation

RFQ# NTD-RFQ-2018-02; On-Call Architectural, Engineering and Construction Management Services has been evaluated by a cross-functional team of individuals, which included Richard Meyer, Director of Facilities and Maintenance; Lisa Tilum, CTDOT; and Alan Lo, City of Norwalk.  The evaluation concluded Wendel Companies to be the recommended awardee with the best overall qualifications.  The Commissioners’ unanimously approved a contract award to Wendel Companies. 

 

Sole Source GFI Vault and Coin Validator Upgrade

Ms. Richards request approval to award a sole source procurement in the amount of $40,000 for the farebox collection system – upgrade vault components and replace coin validators to GFI.  The request was unanimously approved by Commissioners Glickson and McQuaid.  

 

 

PLANNING AND MARKETING

 

Preparation of possible 5 to 7 percent funding reduction

Ms. Morton advised that at the recent CTDOT quarterly meeting Districts were advised in preparation for a worse case FY 2020 budgetary scenario plans for five to seven percent funding cuts should be visited.  Mr. Liotta advised that the operational team has already had preliminary discussions in preparation. 

 

 

HR UPDATE

Organization Changes and Salary Adjustments

In Ms. Brayboy’s absence Ms. Morton presented the attached organization changes and corresponding adjustments.  All changes were unanimously approved by the Commissioners. 

 

CEO UPDATE

National Transit Database Reporting

Ms. Morton report development was underway and timely submittal was anticipated. 

 

By-Laws

Ms. Morton presented the Commissioners’ with a revised revision of the draft By-laws prepared by legal counsel who took into consideration two Commissioners and several hypothetical circumstances resulting in only two member votes.  Commissioner requested that the item be tabled so he had further time to review.  The item was tabled. 

 

APTA Annual Meeting

Ms. Morton advised that the MicroTransit panel discussion that she participated in went extremely well and was well received as it is one of the new hot topics within the industry. 

Fuel Bid Repricing

Ms. Morton advised that we locked into a diesel fuel price contract in the amount of $2.6414 for a four month period covering November through February.  She explained we will keep our eye on the market as to future out year pricing as the market was currently higher than we would like and it is with hopes the blended rate can come down over the remaining period March through October 2019.

 

Memorandum of Understanding between HNS Management Company and Norwalk Transit District for Workers’ Compensation Administration

Ms. Morton explained the WC administration process and the need for a licensed adjuster to assist staff in claim handling.  She presented contract and fee structure of $1,000 per month.  Commissioners’ Glickson and McQuaid unanimously confirmed the relationship and endorsement of the contract between the parties. 

 

MOU between Union and Management for Microtransit Project

Ms. Morton informed the Commissioners that the parties have come to a temporary agreement (attached) expiring at the end of March 2019 allowing the District to include Sunday MicroTransit service as part of a regular full-time work schedule.  The Commissioners acknowledged the temporary agreement. 

 

Workers’ Compensation and Managed Light Duty Policy

Ms. Morton presented the attached policy that was approved by the Union.  The Commissioners’ voted unanimously in support of the policy. 

 

STF Lockbox Ballot

Ms. Morton presented copies of several flyers that were being circulated to riders statewide on vehicles to educate riders on the Surface Transportation Fund lock box measure that would appear on the voting ballot on Election Day. 

 

Miscellaneous

CHRO Complaint

Ms. Morton reported that we received a CHRO complaint filed by an employee that has been turned over to legal counsel for review and response. 

Absentee Policy Grievance

In accordance with the Union Contract the District convened a labor/management committee to address an attendance policy.  A policy emerged from the Committee which was disseminated and executed by all employees.  After several months of implementation the Union grieved the policy which is currently at Step II in the grievance process. 

Employee Documentation

Ms. Morton advised that there have been significant disciplinary issues during the past several months.  She advised in the past employees were not receiving the appropriate discipline for warranted actions.  At her direction she has advised the operational team that all actions in violation of the contract and disciplinary code must be documented and discussed with each employee.  Ms. Morton advised this action is not intended to create a difficult work environment but to bring consistent conformance to necessary policies and procedures that are currently negatively impacting our operations and customers.  The ultimate goal is for an efficient and reliable transportation system.

FY2019 Commission Meeting Calendar

Ms. Morton presented the attached calendar of meetings for consideration of the Commissioners.  The calendar was unanimously approved.

Any Other Business Properly Brought Before the Commissioners

No other business was noted.  

Next Meeting NOVEMBER 15, 2018 at 2:00 pM

The next regularly scheduled meeting for November 15, 2018 was cancelled and the regularly scheduled meeting for December was additionally changed.  The next regularly scheduled meeting will be December 19, 2018 at 2:00 PM. 

Adjournment

The meeting adjourned at 3:18 PM. 

 

 

Respectfully submitted,

 

Kimberlee A. Morton

 

Kimberlee A Morton, CEO

Norwalk Transit District

August 23rd 2018 Norwalk Transit District Commissioner's Meeting

Thursday August 23rd, 2018 at 9:30 AM

At the offices of the Norwalk Transit District

275 Wilson Avenue, Norwalk, Ct. 06854

Minutes: (For downloadable copy (CLICK HERE)

Norwalk Transit District Commissioners’ Special Meeting Minutes

 

 

August 23, 2018 at 9:30 AM – Norwalk Transit District

 

 

 

 

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

Lynette Brayboy, Manager of Human Resources

Lori Richards, Procurement and Grants Manager

Richard Meyer, Director of Maintenance and Facilities

Dennis O’Connor, Manager of Planning and Marketing

 

The meeting was called to order at 9:36 AM and a quorum was determined to be present. 

PUBLIC COMMENT

Members of the public who wished to address the Commissioners were asked to do so.  There were none.   

Approval of Minutes of June 4, 2018

The minutes of the June 4, 2018 Meeting of the Commissioners were unanimously approved as presented. 

FINANCE REPORT

June 2018 Financial Report

FY 18 Preliminary Financial Statement by service was presented. On the fixed route side, the Coastal Link incurred a $408k deficit, which was mostly covered by Norwalk Core service operating a $382k surplus, resulting in a net deficit of $26k for fixed route. Due to the States obligation to fund the Coastal Link, NTD expects the overall deficit to be funded.

On the paratransit side, Stamford ADA services operated within budget; funding was adequate due in part to the increased Stamford ADA TOD received during the year. For Norwalk ADA, without local funding, the service incurred a $296k deficit, and the Coastal Link ADA incurred a $35k deficit. NTD has continued to communicate the additional funding needs required to support Norwalk and Coastal Link ADA services.

Audit Update 

The Steward and Monde audit team is scheduled to be on-site the week of September 10th – 14th. Finance has begun sending audit requests electronically in advance.

Cash Flow Analysis

Cash flow analysis through September 30th was presented – As of August 23rd NTD has not received first quarter funding. The cash flow analysis illustrated that without first quarter funding, the credit line will be exhausted at the end of September. NTD has escalated this matter to the state and expects feedback with resolution before then.

Union Pension Bank Account – Intention to fund

Due to cash flow constraints, NTD will be funding the full-year 2017 union pension commitment upon receipt of the first quarter state operating payment. Due to historical cash flow constraints, NTD has requested a separate bank account to reserve union pension funding in the period the liability is incurred. The goal is to fund the pension closer to the beginning of the calendar year going forward. Commissioners unanimously approved and executed bank signature cards to create the new pension reserve account.

 

OPERATIONS REPORT

Ridership

Mr. Liotta presented the attached Ridership report.

Status of Route Changes

 

July 18th ran consistent to last year at this time, showing a modest 1.49% increase over previous year.  Counting in the night shuttles, there was a 1.03% increase per day over previous year.  Commuter shuttles looked good for Norwalk and Westport.  For production, the numbers overall for wheels show good ridership per hour for the month.  Greenwich has a major decline on one run due to businesses relocating. 

 

Wheels 3, 10, 13, and the Coastal Link continue to show great ridership per hour and per mile.  Wheels 1, 8, and 12 all are showing poor ridership, and all were adjusted effective July 29th with the run changes.

 

Norwalk shuttles show decent ridership per hour (7-9 riders per hour), and Westport has shown a small boost in their numbers.  Westport will be putting out surveys, and looking at possible alternatives to the very low producing routes, including considering Micro Transit.

 

The Westport shuttle service is running at 5.6% better than July last year.  Of particular note, the G-2 is running very well, while the G-1 and S-3 are not.  Westport Door to Door trips are running at 11% less than last year at this time. Very hit or miss this time of year due to vacations.

 

All new routes went into effect – Sunday Beach service started in July – low ridership to start, but also due to weather.  Highland Ave Express service to SNRR also low, but we are continuing to promote it to help inform riders.  Wheels 1 reduced, Wheels 8 and 12 eliminated, and Wheels 9 reconfigured.  Many concerned riders from Woodward Avenue voiced their opinions just prior to the changes to the 9 – a tweak was made after the first week in the route to serve a larger portion of Woodward Avenue.  This change was well received.  Ms. Morton disseminated a copy written customer correspondence on the subject that was addressed to the Commissioners.

 

Door to door services running lighter than last year by 8.22%.  Operations are making some new adjustments to scheduling to help improve production through the use of bus zones dedicating vehicles specific to zones.

 

Micro Transit Update

Micro Transit slated to start September 13th.  Hours of service will be Thursday – Saturday 5:00 pm to Midnight, Sunday 12:00 pm to 9:00 pm.  Actual simulation training is scheduled for Monday August 27th and Tuesday August 28th.  Trips will be simulated and mock pickups will be performed.  Prior to the start of the Pilot, the staff will promote the service at a vendor booth at the Norwalk Oyster Festival.

 

Norwalk Board of Education

Mr. Liotta reported that several meetings have been hold with Norwalk Board of Education representatives regarding a potential partnership which would utilize the existing transportation infrastructure for student transportation and ultimately generate budget savings for the Board of Education.  Conversations are ongoing and may not be possible this school year due to contracted transportation commitments.  

 

Drug and Alcohol Policy Update

Mr. Liotta presented the attached Policy, Commissioners Glickson and McQuaid unanimously accepted the policy changes as presented and attached. 

MAINTENANCE AND FACILITIES

 

Introduction of Tom Chieppo, Shop Manager

Mr. Meyer made the introduction including a brief narrative of Mr. Chieppo’s professional background. 

 

Yankee Doodle Garage Update

Ms. Morton advised that the lease for the District’s utilization of the Yankee Doodle Garage bathrooms had expired.  She requested that the Commissioners consider extending the agreement for a five year maximum term at the cost of $400 per month as insurance in the event that the lease for the existing drivers’ room is not extended for some reason down the road.  It also allows us to extend the use of these to CTTRANSIT, HART and GBTA.  The Commissioners concurred and agreed to the lease extension as presented and attached.

 

PROCUREMENT

DBE Goal Submission

Ms. Richards advised the Federal Transit Administration (FTA) Triennial Disadvantaged Business Enterprise (DBE) Goal and Methodology for FY2019-FY2021 submission was due August 1st, 2018 and was submitted as required.  Norwalk Transit District’s overall goal is set at 6.1%.  A public forum was held at NTD on July 25th to review our overall goal methodology and allow for public comments; see attached Powerpoint Presentation for details. 

 

Approve Bus RFP Award

RFP #NTD 2018-01; 30’, 35’ and 40’ Low Floor Diesel Fuel Buses was evaluated by a cross-functional team of participating agencies, which included Norwalk Transit District, Southeast Area Transit District and Housatonic Area Regional Transit.  The evaluation concluded Gillig, LLC, to be the recommended awardee with the best overall value.  Ms. Richards requested that the Commissioners make a formal motion to approve a contract award to Gillig, LLC.  Motion was made and unanimously approved. 

 

Final Approval Procurement of Support Vehicles

Ms. Richards requested final approval to award a Purchase Order in the amount of $55,660 for the two replacement support vehicles to Crowley Auto Group.  NTD will purchase two 2018 Nissan Murano with capital grant funds.  The Commissioners’ unanimously approved the purchase.

 

Approval Procurement of Support Truck

Ms. Richards requested and received approval to award a Purchase Order in the amount of $68,892 for the replacement support truck to Crowley Auto Group.  NTD will purchase one 2018 RAM 5500 Chassis Truck with capital grant funds.

 

Paratransit Bus Procurement Update

Ms. Richards advised all 25 new Paratransit vehicles have been received and are in-service.

 

Architectural, Engineering and Construction Management Services RFQ Update

Proposal submissions were due on July 31st, 2018.  Six proposal submissions were received by the following: Wendel Companies, Antinozzi Associates, DeCarlo & Doll, Inc., Silver/Petrucelli and Associates, H2M Architects and Engineers, and Michael Baker Engineering, Inc.   All submissions are currently under evaluation by a cross-functional team, which include Rich Meyer, NTD; Lisa Tilum, CTDOT; and Alan Lo, City of Norwalk.  Evaluations are to be complete by August 28th.

 

PLANNING AND MARKETING

 

Mr. O’Connor presented the status of the following Advertising contracts.

·         Maritime Aquarium is wrapped and on the road (Photo attached)

·         Center For Vein Restoration is wrapped and on the road (Photo attached)

·         CT Lottery and CT VNA under discussion.

HR UPDATE

Authorization of FY 2019 maximum annual performance increases for administrative employees and corresponding exceptions

Ms. Brayboy requested Commissioner approval for maximum annual performance increases applicable for FY 2019 in the amount not to exceed 2.5% which is consistent with the Union contract for the same period.  Two exceptions were noted in the report at the request of the CEO as two employees who were hired at the end of the two year freeze period should be exempt from the freeze to avoid others hired after them from jumping over their frozen baseline salaries.  The Commissioners’ approved the administration increases not to exceed 2.5% and the exemptions as discussed. 

Harvest Health Festival

Ms. Brayboy invited the Commissioners to the annual festival that will be held on October 11, 2018 from noon to 4:30 PM. 

Affirmative Action Update

Ms. Brayboy presented an updated EEO report based on the current workforce make-up.  Her conclusions of the attached report were:

Ø  NTD is following within our expected goals for the Affirmative Action Plan.

Ø  The chart provided is a comparison of the employee make-up as of January 2016 vs. January 2017 Workforce Analysis and Goals.

Our 2017 current percentage shows there was 0.2% less for minorities and a 4.2% less for females compared to our 2016 workforce analysis.

Ms. Morton asked Ms. Brayboy if we remain on track for compliance with our submitted goal and Ms. Brayboy responded affirmatively.

CEO Update

Creation of Foundation

Ms. Morton discussed the possibility of creating a foundation as an arm of the Norwalk Transit District.  She said as a non-profit a new pool of funding opportunities may exist.  She advised legal counsel will research the potential opportunity.

 

Press Release/Event

Ms. Morton thanked the Commissioners for attending the press event on Monday introducing the new logo and the fleet of new vehicles.  She provided copies of the formal press announcement. 

 

By-Laws

Ms. Morton advised that she received a copy of proposed by-laws developed by legal counsel this week.  She will review and present a draft for review by the Commissioners at the next meeting.

APTA Annual

Ms. Morton advised she would be attending the 2018 APTA Annual Conference in September.

 

Organizational Changes

Ms. Morton reported that potential organizational changes were under consideration and would be presented at the next meeting for consideration by the Commissioners.

 

CACT Awards

Ms. Morton informed the Commissioners that Norwalk Transit District employees Lynette Brayboy, HR Manager, Lenton “Rome” Holley, Driver, and Rich Aldo, Mechanic A and Union President were the recipients of the 2018 Connecticut Association of Community Transportation Annual awards of excellence.

 

Miscellaneous

Greenwich Meeting.  Ms. Morton reported that she and Mr. Liotta met with First Selectman Peter Tesei and staff to discuss potential future needs of Greenwich.  She advised that their existing services will be evaluated from an operational perspective for any potential efficiencies.

Pending Union Matters.  Union matters pending a September 1st implementation date are Light/Duty/Managed Care Program, Attendance Policy and Memorandum of Understanding regarding Microtransit. 

Ms. Morton reported that CTDOT continues to pursue the concept of a statewide WC insurance consortium.  It will operate under principles similar to the Automobile Liability and Drug and Alcohol Consortia.  A light duty policy inclusive of managed care is with the Union for consideration.

In accordance with the Union Contract the District convened a labor/management committee to address an attendance.  The Committee was successful in moving an Absentee Policy out of Committee to present to the Union membership. 

A MOU is under review by the Union which will provide Management with the ability to include Sunday Microtransit work as part of a full-time work schedule.  The collective bargaining agreement provides for Sunday to be excluded from all regular full-time work week schedules for all fixed route (Wheels) and ADA, paratransit, shuttle drivers.  As a result of the demonstration project the District will add Sunday as a part of the full-time regular work week schedule for three additional full-time positions. It is understood that these three new positions may be assigned work schedules consisting of Shuttle, ADA or "Microtransit" work but under no condition will the schedule include Sunday work other than "Microtransit" work. It is understood that in the event the demonstration project ends without a continuing agreement for the inclusion of Sunday "Microtransit" work as a part of a full-time work week schedule then the three newly created full-time pieces which include Sunday will be eliminated.  Those three (3) Local 1303-186 members who are awarded the new positions will have the right to move back to their previous position (full or part-time) in seniority order without penalty by bumping or new bid selection.  It is understood that nothing in this agreement prohibits the District from performing the "Microtransit" work with its current ADA, Paratransit, Shuttle workforce in accordance with the existing CBA as long as it abides by the Sunday restriction.

The Parties additionally agree that the appropriate driver classification for the on-demand "Microtransit" project is the ADA, paratransit, shuttle classification.

WC Settlement.  Ms. Morton advised that the previous authority that was given to settle a WC claim was accepted within the parameters of the authority prior to the close of the fiscal year, June 30th.

EXECUTIVE SESSION

It was determined that an executive session was not needed and Mr. Pentz would cover the findings in his following report.

 

Pension FICA Benefit Change

Mr. Pentz reported the tax review is final, corrective mapping changes made with ADP, agreed upon procedures for engagement with accounting firm for year-end W-2 reporting.

Medical Opt-out Change

Mr. Pentz proposed medical opt-out benefit change to a taxable fringe benefit effective for new hires starting in FY 2019.  The change was unanimously approved by the Commissioners.

Any Other Business Properly Brought Before the Board

No further business was brought before the Commissioners.

 

Next Meeting September 27, 2018 at 9:00 AM Cancelled

The next regularly scheduled meeting for September 27, 2018 was cancelled.  A special meeting will be scheduled and noticed if determined it is needed.  In the event no meeting is scheduled the regularly scheduled meeting as noticed for October 25, 2018 at 2:00 PM will stand. 

Adjournment

The meeting adjourned at 10:50 AM. 

 

Respectfully submitted,

 

Kimberlee A. Morton

 

Kimberlee A Morton, CEO

Norwalk Transit District

 

June 4, 2018 Norwalk Transit District Commisioner's Special Meeting

Norwalk Transit District Commissioners’ Special Meeting Minutes

 

 

June 4, 2018 at 2:00 PM – Norwalk Transit District

For downloadable copy CLICK HERE

 

 

 

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

 

The meeting was called to order at 2:05 PM and a quorum was determined to be present. 

PUBLIC COMMENT

Members of the public who wished to address the Commissioners were asked to do so.  There were none.   

Approval of Minutes of MAY 24, 2018

The minutes of the May 24, 2018 Special Meeting of the Commissioners were unanimously approved as presented. 

FINANCE REPORT

Draft FY 2019 Budget

Mr. Pentz presented the FY 19 Budget Draft for State Subsidized Services.  He highlighted the projected FY 2018 against the proposed FY 2019 draft budget.  Fare and other revenue are projected up 3.2% driven by $26,000 in Microtransit fares and an anticipated 25% improvement in advertising revenue tied to marketing initiatives.  Regarding expenses Mr. Pentz indicated salaries are projected up 4.9% overall; driven by 2.5% wage increase and 5 open positions expected to be filled.  Fringe benefits are up 5%; driven by 8% increase in medical and 6.5% increase in Dental insurance costs, fuel anticipated to increase with the uptick in current market rates.  A savings in Workers Compensation is projected due to an improved experience rating and overall expenses are expected to be up $532,415 or 3.7% versus the prior year.  NTD is submitting an additional $840,000 over the current FY 2018 state subsidy level. This is due to the increase in expenses, in addition to the fact that NTD cannot continue to use local funds for state obligated ADA service deficits, which currently require a disproportionate share of local funding.

The Commissioners unanimously approved the draft budget and directed Mr. Pentz to move to the public hearing compliance part of the budgeting process. 

 

OPERATIONS REPORT

 

Approval of Route Changes and Enhancements

Mr. Liotta presented the attached Recommended Route Changes for consideration by the Commissioners.  The changes were discussed in detail.  The Commissioners’ unanimously approved the changes to take effective as soon as possible. 

 

Any Other Business Properly Brought before the Board

No further business was brought before the Commissioners.

 

Next Meeting June 28, 2018 at 9:00 AM Was Cancelled

The next regularly scheduled meeting for June 28, 2018 was cancelled. 

Next Meeting July 26, 2018 at 2:00 PM Was Cancelled

The next regularly scheduled meeting of July 26, 2018 is cancelled.  And the next regularly scheduled meeting is August 23, 2018 at 2:00 PM. 

Adjournment

The meeting adjourned at 2:25 PM. 

 

 

 

Respectfully submitted,

 

 

Kimberlee A. Morton

 

 

Kimberlee A Morton, CEO

Norwalk Transit District

May 24th, 2018 Norwalk Transit District Commissioner's Minutes

Norwalk Transit District Commissioners’ Special Meeting Minutes

 

 

May 24, 2018 at 2:00 PM – Norwalk Transit District

For a downloadable copy of the minutes CLICK HERE

 

 

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

Lynette Brayboy, Manager of Human Resources

Lori Richards, Procurement and Grants Manager

Richard Meyer, Director of Maintenance and Facilities

Dennis O’Connor, Manager of Planning and Marketing

 

The meeting was called to order at 2:03 PM and a quorum was determined to be present. 

PUBLIC COMMENT

Members of the public who wished to address the Commissioners were asked to do so.  There were none.   

Approval of Minutes of April 26, 2018

The minutes of the April 26, 2018 Meeting of the Commissioners were unanimously approved as presented. 

FINANCE REPORT

April 2018 Financial Report

Mr. Pentz summarized the attached April 2018 financial report including the following highlights. 

  • $327,540 deficit from the Coastal Link service, which is to be covered by the $285,689 Norwalk CORE surplus, highlighting the states responsibility to cover the residual $42k deficit though 10 months of FY 18.

 

  • Announced $400k TOD increase received for Stamford ADA, which cleared up the deficit from prior month, which is also expected to be sufficient the cover the full year of Stamford ADA operations.

 

  • Communicated the $188k Norwalk ADA deficit, to be funded with local money

 

  • Communicated the $35,294 Norwalk Coastal Link deficit, to be funded by the state

 

Draft FY 2019 Budget

Ms. Morton noted that this agenda item would be tabled until the next meeting as budgetary adjustments are needed given the recent news relative to full funding of the Special Transportation fund. 

 

Outstanding CDOT

  • Mr. Pentz presented an update on agreements with the CDOT to fund prior year TOD commitments.  He also provided an updated timeline (attached), noting cash receipts were expected in several days.

     

  • Provided an update on the current available credit for operations, mentioning sufficiency for Short-term operations

     

    MAINTENANCE AND FACILITIES

     

    Parts Room

    Mr. Meyer reported Joe Gurrieri and Rich Aldo are wrapping up the process of re-organizing the entire Parts Room, just in time for Inventory. 

     

    Service Truck

    Mr. Meyer advised new service vehicle selection has begun.  The Ford, Chevrolet and Dodge dealers that participate in the state contracts have been contacted with specifications.  Currently he has quotes from Crowley Ford & MHQ Ford Dealers and is expecting a quote from Dodge.

     

    OPERATIONS REPORT

     

    Ridership

    Ms. Morton reported that due to the public hearing process, and the several moving pieces associated with it, the ridership report would be tabled for the month.  Mr. Liotta commented that the ridership overall is very consistent at this point, with no trends up or down.

     

    Approval of Route Changes

    Ms. Morton noted that with the State coming through with at a minimum funding equal to the last fiscal year, several of the proposals that were presented to the Commissioners last month have since been removed.  Mr. Liotta then presented the remaining proposals to the Commissioners.  Ms. Morton commented that there was significant public comment on the service suspension of the Wheels 1, so a deep dive data analysis would be done to determine whether or not we should proceed with the suspension or look to peak service only as a mitigating solution to determine if ridership can support the need for future services. 

     

    Mr. Liotta commented on the next meeting, and the need to have a special meeting to get approval on the final recommendations.  Mr. Liotta stated that he needs to finalize the routing information to be able to properly adjust routes for the upcoming bid for the drivers.  Ms. Morton noted that this information is also needed to properly prepare the FY 2019 draft budget.  Mr. Liotta stated that he would have the final recommendations done by the mid of next week to distribute to the Commissioners to get final approval.

     

    PROCUREMENT

     

    Ongoing Architectural and Engineering Services RFQ Release

    Expected week of May 28th.  RFQ will be awarded based on qualifications.  Tasks will be outlined in the RFQ and price will be negotiated upon order.

     

    Bus Procurement Update

    Received questions and approved equals for review and response due June 1, 2018.  Proposals due June 22, 2018.

     

    PLANNING AND MARKETING

     

    Presentation

    Mr. O’Connor reviewed the attached presentation which highlighted the following items.

  • Exterior/Interior Advertising Program & Pricing

  • Branding Opportunities

  • Strategic Partnerships

  • On-Demand Transportation Demo

     

    After the presentation a more detailed discussion ensured regarding the cost of future bus advertising fees to be charged by the District.  Mr. O’Connor further explained the rationale behind the comparative analysis and how he arrived at his recommendations.  Ms. Morton added that she was in support of the recommendation and that we should move forward with the pricing as presented as the pricing could be changed at any time if it is found that it was out of market range. 

     

    The Commissioners unanimously voted to adopt the pricing structure as presented. 

     

    HR Update

     

    Non-Union Bargaining Unit Personnel Manual Update Regarding Working Holidays

    The Handbook approved last month inadvertently was absent a change regarding “Working Holidays”.  The current policy states employees that work on the working holiday will be paid double time.  It should correctly state that employees that work on the working holiday will be paid time and one-half for all hours worked as long as they have worked the scheduled day before and after the holiday. 

    Ms. Brayboy reported the following activity during the previous month.

    Employment

    Recruiting:

  • Safety & Security Manager

  • Procurement/Inventory Control Specialist

  • Operations Dispatcher 

  • Part-time Cleaner

  • Part-time Fixed Route and ADA/Shuttle Drivers – on hold

     

    Hired:

  • Part-time Money Counter –start date Wednesday, May 30, 2018

Separations

  • Procurement/Inventory Control

  • PT ADA/Shuttle Driver

  • Part-time Money Counter

     

CT Partnership Health Plans Premiums Changes

  • July 1, 2018 medical renewal premiums are 8% higher than current rates that went into effect on October 1, 2017.

     

  • July 1, 2018 dental renewal premiums are 6.5% higher than current rates that went into effect on July 1, 2017.

     

  • We had a -8.5% medical rate reduction was granted to groups that accepted the SEBAC plan design changes for October 1, 2017, in advance of the July 1, 2018 renewal. 

     

  • Partnership Dental is fully insured (the medical plan is self-funded).

     

  • The July 1, 2018 renewal rates are 2.34% higher for the medical plan than the Partnership rates we accepted when first joining on January 1, 2017.

     

  • There were no plan design changes for the medical and dental.

     

  • Contract ends with CT Partnership on December 31, 2019.

Ms. Morton noted that the CT Partnership health care premium continues to be significantly lower than the Connecticare rates offered in January 2017 with a HDHP (High Deductible Health Plan) and HSA (Health Savings Account) which compounds the savings and are even higher than presented.  Ms. Morton requested the Commissioners to formally adopt the renewal of the Health and Dental Plans as presented.  Commissioners Glickson and McQuaid approved the request. 

 

CEO UPDATE

Microtransit

Ms. Morton informed the Commissioners that the Redevelopment Agency Board of Commissioners formally approved $25,000 in support of the project.  Ms. Morton provided a copy of recent press articles on the subject and thanked Executive Director Tim Sheehan for his support. 

 

AccuCOMP USA

Ms. Morton advised that the recent AccuCOMP USA independent audit of our experience rating resulted in reduction of our 2017 Experience Rating by 2 points.  Based upon our 2016 premium I should save about $5,000.  The great news is the correction will also reduce our 2018 rating from 1.04 to 1.02. 

Engagement of PKF O’Connor Davies, LLP

Ms. Morton informed the Commissioners that PKF O’Connor Davies, LLP was selected by our TPA, legal counsel, Pension Investment Company and District representatives to review the W-2 filing issue.  The contract was presented to the Commissioners for approval.  Commissioners Glickson and McQuaid approved the representation. 

Norwalk Board of Education

Ms. Morton noted that the initial meeting with the Superintendent of Schools and staff regarding the utilization went extremely well.  She advised she had nominated Mr. Liotta as a member of a Committee that would review future student transportation needs.  Ms. Morton noted that the District’s interest was solely in the provision of student transportation directly on a fixed or commuter route.  Detailed discussions were had regarding the duplication existing services and current and new commuter services that the District currently has in its short range plan. 

Miscellaneous

 

Legislative

Ms. Morton reported at the 11th hour the Legislature voted to sufficiently fund the Special Transportation Fund.  At this time DOT has advised that initial TOD’s will be issued at the same level of funding as FY 2018 with consideration of possible additional funding after review of budget submittals from transit systems in consideration with the final funding amounts DOT will receive.  Ms. Morton noted that this was made possible primarily by moving the new car tax from the General Fund to the Special Transportation Fund.  Tolls have been placed on hold and Ms. Morton advocacy will be a primary focus again in the next budget year as this fix does not address the long term funding shortfall. 

 

Any Other Business Properly Brought before the Board

No further business was brought before the Commissioners.

 

 

Next Meeting June 28, 2018 at 9:00 AM Was Cancelled

The next regularly scheduled meeting for June 28, 2018 was cancelled.  A special meeting will be scheduled and noticed for the first week of June to address the tabled budget and service changes. 

 

Adjournment

The meeting adjourned at 3:27 PM. 

 

 

 

Respectfully submitted,

 

 

Kimberlee A. Morton

 

 

Kimberlee A Morton, CEO

Norwalk Transit District

 

April 26th 2018 Norwalk Transit District Commissioners Meeting Minutes

Norwalk Transit District Commissioners’ Special Meeting Minutes

 

 

April 26, 2018 at 2:00 PM – Norwalk Transit District

 

 

Downloadable copy click here 

 

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

Lynette Brayboy, Manager of Human Resources

Lori Richards, Procurement and Grants Manager

 

The meeting was called to order at 2:05 PM and a quorum was determined to be present. 

PUBLIC COMMENT

Members of the public who wished to address the Commissioners were asked to do so.  A representative from “The Hour” was present at the meeting as an observer.   

Approval of Minutes of March 30, 2018

The minutes of the March 30, 2018 Meeting of the Commissioners were unanimously approved as presented. 

FINANCE REPORT

Financial Report

The attached financial report was presented for March 2018.  Budget projections indicate a year end general fund balance in excess of $100,000 which will be put towards the deficit. 

Cash Flow

No cash flow issues noted at this time as funding has flowed from the State for the current quarter.

 

Bank Signatories

New bank signatories were presented and executed by the Commissioners’ and CEO adding the new Finance Director, Matt Pentz. 

 

OPERATIONS

There was no specific operations report made at this meeting. Mr. Liotta noted that ridership and performance metrics remain consistent from the previous month.

 

MAINTENANCE AND FACILITIES

 

Maintenance Update

Ms. Morton reported in Mr. Meyer’s absence that mechanic training for tire and wheels is on schedule for May and the AC systems training was completed in April.  She also reported that Mr. Meyer was working on specifications for the replacement of support vehicles. 

 

PLANNING AND MARKETING

 

Proposed Service Cuts and Fare Changes

Mr. Liotta presented the attached power point presentation describing in detail the proposed service changes and fare increases that would be presented to the public as part of the comprehensive public comment and hearing process relative to the FY 2019 budget plan. 

 

Informational Meetings and Hearings

The announcement was provided in the Commissioners’ package as a reminder of the upcoming dates. 

 

Head of the Harbor Survey

Ms. Morton reported that Mr. O’Connor was working on the final survey content and would report back as the project progresses.

 

Fare Increase Effective July 1, 2018

The item will covered in the power point presentation made above.

 

Final Logo

The final logo was presented.  Commissioner McQuaid noted the version presented did not contain a backpack on the child as was originally discussed.  It was determined it was missing.  Commissioner McQuaid suggested possible modifications to either make the child smaller or redesign the backpack.  Ms. Morton advised she would investigate but it was highly unlikely that the design could be modified this late in the process but she would make every attempt to do so. 

 

PROCUREMENT

 

No report was noted at this time as projects remain on task. 

 

HR Update

 

Non-Union Bargaining Unit Personnel Manual Update Regarding Working Holidays

The Handbook approved last month inadvertently was absent a change regarding “Working Holidays”.  The current policy states employees that work on the working holiday will be paid double time.  It should correctly state that employees that work on the working holiday will be paid time and one-half for all hours worked as long as they have worked the scheduled day before and after the holiday. 

Ms. Brayboy reported the following activity during the previous month.

Employment

Recruiting:

Ø  Manager of Safety & Security

Ø  Operations Dispatcher

Ø  Part-time Fixed Route and ADA/Shuttle Drivers – on hold

 

Separations

Ø  Helper/Mechanic

Ø  Part-time ADA/Shuttle Driver

 

Retirement

Ø  Fixed Route Driver – After almost 40 years of service decided to retire on May 31, 2018

 

CEO UPDATE

CTDOT Update

Ms. Morton presented the list of outstanding unpaid items from the State.  She advised that we had received TD’s for the Stamford ADA services for FY 2016 and 2017 but have yet to receive payment.  Ms. Morton stated that things are moving slowly but progress was being made.

 

Bus and Facilities Federal Competitive Discretionary Grant

Ms. Morton advised that the Norwalk Transit District was awarded $3.6 million dollars to be used toward our facility rehab project. 

Pinot’s Palette

Ms. Morton informed the Commissioners that administration staff would be attending a Norwalk Chamber sponsored event at Pinot’s Palette in Norwalk.  Our participation would have a dual purpose and support the chamber and serve as a team building exercise as we would jointly create a paining to be placed on display at NTD.  .

 

Miscellaneous

Microtransit

Ms. Morton noted that the review of the demonstration project continues to progress.  She informed the Commissioners that DOT is supportive of the project as well as the City.  She explained that two vendors are currently engaged in demonstrations and that one will be selected.  The City of Norwalk has informally offered the possibility of financial support for the start-up planning phase of the demonstration project in the amount of $25,000.  Ms. Morton requested that the Commissioners give consideration to move a demonstration project forward based on staff evaluation with the caveat that the initial demonstration funds are provided by the City of Norwalk.  Ms. Morton will ensure our engagement in a demonstration project over the summer months as opposed waiting for fall or winter if we had to wait for another Commissioners’ meeting to be publically held.  The Commissioners’ unanimously approved the participation in a Microtransit demonstration project that is supported with City of Norwalk funds for the initial planning and setup phase. 

 

W-2 Errors

Ms. Morton informed the Commissioners’ regarding an error found pertaining to the issuance of W-2’s as it relates specifically to deferred compensation.  She advised that she has involved our legal counsel, Kolinsky Management, Empower, and ADP and currently a plan is being groomed to understand the full depth of the problem.  The discussions thus far have left all involved with the opinion that the need to bring in legal expertise on a higher level is necessary.  Ms. Morton advised she will engage the services of experts on behalf of the District immediately after all parties have reviewed the credentials of those qualified to represent us and consensus is made.  Ms. Morton advised she will report further at the next meeting. 

Legislative

Ms. Morton noted that the legislative initiative to provide adequate funding of the Special transportation was and remains a primary focus.  She advised the legislative session ends May 9, 2018 and was hopeful positive news would be forthcoming soon. 

 

Any Other Business Properly Brought before the Board

No further business was brought before the Board.

 

 

 

 

 

 

Next Meeting April 26, 2018 at 2:00 PM

The next regularly scheduled meeting is May 25, 2018 at 2:00 PM.

 

Adjournment

The meeting adjourned at 3:25 PM. 

 

 

 

Respectfully submitted,

 

 

Kimberlee A. Morton

 

 

Kimberlee A Morton, CEO

Norwalk Transit District

March 30th 2018 Norwalk Transit District Special Meeting Minutes

Norwalk Transit District Commissioners' Special Meeting
 Friday, March 30, 2018 at 9:00 AM
 At the offices of the Norwalk Transit District 275 Wilson Avenue, Norwalk
For downloadable version of minutes CLICK HERE
 

 

Norwalk Transit District Commissioners’ Special Meeting Minutes

 

 

March 30, 2018 at 9:00 AM – Norwalk Transit District

 

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

Lynette Brayboy, Manager of Human Resources

Richard Meyer, Director of Maintenance and Facilities

Lori Richards, Procurement and Grants Manager

 

The meeting was called to order at 9:10 AM and a quorum was determined to be present. 

PUBLIC COMMENT

Members of the public who wished to address the Commissioners were asked to do so.  There were none. 

Approval of Minutes of FEBRUARY 22, 2018

The minutes of the February 22, 2018 Meeting of the Commissioners were unanimously approved as presented. 

FINANCE REPORT

February 2018 Financial Report

The attached financial report was presented.  Budget projections indicate a year end general fund balance of just under $100,000 which will be put towards the deficit. 

Cash Flow

No cash flow issues at the current time are dwindling.  Ms. Morton advised that she informed the Union that the 401(a) payment should not be anticipated until we receive our first quarterly estimate from CTDOT for FY 2019.

 

Bank Signatories

New bank signatories were presented and executed by the Commissioners’ and CEO removing the former Finance Director.  New signatories will be presented for execution when the new Director of Finance begins.

 

FTA FY 2017 Annual Certification and Assurances and Designation to Bind the District

Ms. Morton explained that before FTA may award federal assistance for public transportation in the form of a federal grant certain pre-award Certifications and Assurances are required.  Ms. Morton provided the Commissioners with a copy of the FY 2018 annual certifications to be executed by the District’s legal counsel.  This document delineates the responsibilities of the District.  She advised that the Board must further authorize a representative to select and sign its Certifications and Assurances and bind the NTD’s compliance.  Commissioner Glickson made a motion to authorize CEO, Kimberlee A. Morton, as NTD’s authorized representative to select and sign all certifications and assurances that NTD must provide to support each application it submits to FTA for federal assistance during federal fiscal year (FY) 2016.  The motion was seconded by Commissioner McQuaid and passed unanimously.

 

OPERATIONS

February Ridership

Mr. Liotta gave the ridership report for February 2018 (see attached).  He reported the following: Wheels ridership had a strong increase versus last year, which was the first month of route cuts last year.  Overall, Wheels ridership is running at 4.5% lower than last year to date.  All fixed route services were up 5.4% versus last year February, and are down to only 4% lower YTD, which is the best the District has seen in almost 2 years.  Commuter shuttles are down, and Greenwich shuttles are being looked at for possible efficiency gains due to decreased ridership.  Westport door to door trips are running slightly lower YTD.

 

Performance Metrics

Mr. Liotta reviewed the performance metrics which are substantially unchanged from the last month.

 

UPass Report

Mr. Liotta commented that the U-Pass usage has now accumulated over 60,000 rides since its inception last August.  Total revenue projected lost to the District is at $61K.  The State has proclaimed this pass to be a great benefit to the State’s ridership program, and will be continuing it past Dec 2018.  Ms. Morton added that the State has engaged the services of UCONN to analyze specifically our ridership to determine a reasonable reimbursement formula. 

 

Door to Door Paperless Progression

Mr. Liotta spoke briefly about the Paratransit process to move from paper route sheets every day in Paratransit service to a paperless system performed through the use of existing technology.  After working out some issues with data collection, the District will start to move forward with a transformation to paperless.  Eventual savings will be realized through reduction of staff tasks, allowing the staff to refocus towards overall stronger dispatching and customer service.

 

MAINTENANCE AND FACILITIES

 

Maintenance Update

Mr. Meyer reported that all maintenance records and vehicles have been reviewed.  Any issues were repaired and documented on work orders.  All vehicle re-inspections were completed on Feb 27th.  Foreman Keon Evans with the assistance of the Data Entry Clerk reviews all bus mileages daily to prevent PM exceedances.  There haven’t been any PM exceedances since this process began.

Mr. Meyer noted that the parts room was an additional area of focus this month.  Additionally assistance was brought in to assist the new Parts Room Manager.  The training is going well and the stockroom is becoming more organized.

Mr. Meyer reported that mechanic training for New Flyer and Pro-Heat will be rescheduled due to a weather related cancellation.  Scheduled for April and May respectively are AC Systems and tire and wheels. 

Service Truck Specification

Mr. Meyer reported he was working on the specification for a replacement service truck.

PLANNING AND MARKETING

 

Head of the Harbor Survey

Mr. Liotta commented that an initial meeting was held with Head of the Harbor in regards to possible shuttle transportation.  The group from the Harbor did not have a feel on what the tenants needs would truly be, but did comment that currently that have adequate parking for all of the tenants.  NTD is going to put out a survey to try to gauge the needs of the tenants.

 

Exterior Advertising

The item will be tabled until the next meeting.

 

Website Advertising

The item will be tabled until the next meeting.

 

Final Logo

Logo design is complete.  The Graphics Company for the paratransit vehicle is working with staff on final design.  Nothing has been determined as a final proof for review at this point.  Business cards are awaiting a final proof from the printer.

 

PROCUREMENT

 

Fixed-Route Bus Proposal

Ms. Richards reported 30’, 35’ and 40’ Bus RFP was released on Wednesday, 3/28/2018.  Anticipated award date is June 2018. 

 

Ticket Vending Machine

Ms. Richards additionally noted that the ticket vending machine project was canceled due to CTDOT including NTD in a statewide procurement.

 

HR Update

Ms. Brayboy reported the following activity during the previous month.

Recruiting:

  • Manager of Safety & Security

  • Part-time Fixed Route and ADA/Shuttle Drivers

  • Part-time Cleaner and Operations Dispatcher – are on hold

Hired:

  • Director of Finance –  will be starting on April 16, 2018

    Rehires:

  • Procurement/Inventory Control Specialist (temporary) – started on 3/26/18

  • Part-time Data Input Clerk (temporary) – will be starting on April 9, 2018

  • Part-time Mechanic A (temporary) – will be starting on April 9, 2018

 

Separations

  • Operations Dispatcher

     

Transition

  • Manager of Safety & Security will be transiting to a Transit Supervisor in June 2018

     

Promotion

  • Mechanic B promoted to Mechanic A in January

Distribution of Non-Bargaining Unit Personnel Manual

Ms. Brayboy highlighted the changes in the Administrative Employee Handbook.  She advised the handbook was reviewed by our attorney.  Ms. Brayboy noted that all the new Federal and State laws are now in compliance and highlighted a few changes regarding Paid Time Off (PTO) for part-time employees, mirroring the Collective Bargaining Agreement.  She requested formal approval of the new Handbook which was unanimously approved by the Commissioners. 

 

CEO UPDATE

Weston Meeting

Ms. Morton, Mr. Liotta and Mr. O’Connor met with the First Selectman and senior staff to discuss possible transportation options.  Ms. Morton advised that 5310 funding could be a possibility but that they had just missed the grant filing date.  Additionally discussed was the option of advertising the Westport Shuttles that originate at the Westport/Weston Commuter lots near the Merritt Parkway.

CTDOT Site Visit

Ms. Morton advised that the District had a surprise visit from CTDOT due to miscommunication on the behalf of CTDOT.  Our previous visit was post phoned due to weather related conditions and the District was not advised it was rescheduled.  The visit went well and they spent a good portion of the day touring the facility and surrounding area, and meeting employees.  Mr. Solensky, Public Transit Administrator, spoke highly of the District’s facility and felt that Norwalk was prime for new innovative services.

City of Norwalk Economic Development Meeting

Micro Transit options were reviewed as potential alternative options for the provision of a circulator. 

POCD (Plan of Conservation of Development Hearings

Staff members, Morton and O’Connor and Supervisor Digsby were represented at all interactive meetings conducted by the City to share what’s going on in each specific neighborhood over the next ten years.  As we expected significant growth is noted.  Ms. Morton presented the concern for West Norwalk where there appears to be interest in moving our Hub location to the vicinity of the SONO train station.  The District will continue to object to this plan for the reasons previously noted on record.  The transit Hub exists in the heart of the City transportation opportunities are at their highest and this investment was subsidized with nearly $4 million State and Federal dollars and is depreciated over a 40 year period.  Relocation of the Hub will need Federal and State intervention and probably a significant capital investment on behalf of the City. 

CT Commission on Fiscal Stability

Ms. Morton summarized the final report and provided copies to the Commissioners.  The Committee consisted of high level successful CT Business leaders.  The Committee recommended immediate action must be taken including the provision of a steady source of funding for the Special Transportation Fund.  These sources should include an increase in the gas tax of at least seven cents over four years; retention of the half cent of sales tax currently contributed from the General Fund; immediate receipt by the Special Transportation Fund (STF) of the new car sales tax; creation of tolls, revenue streams that do not flow through the General fund but dedicated to the STF and evaluating the consolidation of the 26 transit districts and other step to improve that service.

Local Lawmakers Transportation Forum

Ms. Morton noted that she continues to attend all local transportation forums relative to the ongoing collaborative effort in support of sufficient and equitable funding of the Special Transportation Fund.  Ms. Morton provided a copy of her most recent testimony at a forum held at City Hall hosted by local legislators Wood, Lavielle, Wilms and Commissioner of Transportation Redeker.  She stressed that the current proposal of a 15% decrease in fixed-route operations will have a devastating impact to the tune of $1.2 million dollars.  Ms. Morton advised that her remarks were positively received by local officials.

Miscellaneous

  • TVM – Ms. Morton advised that the State requested that the District cancel its contract award for a ticket vending machine in lieu of participation in a Statewide procurement that would look towards bringing uniformity to all future statewide purchases.  She advised that since the contract was not yet executed it would not be an issue to cancel.  She advised that coordination at as many levels possible without losing our individual autonomy would be a win- win to the Stat, City and consumer. 

     

  • Micro Transit - Ms. Morton advised that she was asked to participate in a potential “MicroTransit” demonstration project.  Micro Transit is demand response transit system to meet public transportation needs such as last mile or specifically defined zoned areas such as the City of Norwalk TOD area.  Westport may be another good potential area for such services.  The City of Norwalk is onboard for participation and currently ideas and systems are being analyzed. 

     

  • Spare Ratio – Ms. Morton noted that we are currently bringing our spare ratio into compliance with FTA acceptable standards.  We will look to dispose and not replace certain vehicles that are no longer needed due to recent service cuts.

     

  • Autonomous Vehicles – The State will possibly engage in a demonstration of the autonomous vehicle.  Some believe they are only five to ten years out in the future.  In conversation Ms. Morton advised the State she felt that the Norwalk TOD area and more specifically a circulator would be prime for this type of service. 

     

  • Tire Tax – Ms. Morton advised that the District will now begin exercising our right to purchase tires exempt from taxes given our status as a governmental agency. 

     

  • Norwalk Chamber Annual Dinner – As a reminder Ms. Morton informed the Commissioners’ of the Annual Chamber Dinner to be held on April 18, 2018. 

 

Any Other Business Properly Brought before the Board

No further business was brought before the Board.

 

Next Meeting April 26, 2018 at 2:00 PM

The next regularly scheduled meeting is April 26, 2018 at 2:00 PM.

Adjournment

The meeting adjourned at 10:15 AM. 

 

Respectfully submitted,

 

Kimberlee A. Morton

 

Kimberlee A Morton, CEO

Norwalk Transit District

 

 

February 22nd 2018 Norwalk Transit District Commissioners' Meeting Minutes

Norwalk Transit District Commissioners’ Meeting Minutes

 

February 22, 2018 at 2:00 PM – Norwalk Transit District

downloadable copy click here

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

Lynette Brayboy, Manager of Human Resources

Grace Zweig, CFAO

Richard Meyer, Director of Maintenance and Facilities

Lori Richards, Procurement and Grants Manager

 

The meeting was called to order at 2:05 PM and a quorum was determined to be present. 

PUBLIC COMMENT

Members of the public who wished to address the Commissioners were asked to do so.  There were none. 

Approval of Minutes of JANUARY 25, 2018

The minutes of the January 25, 2018 Meeting of the Commissioners were unanimously approved as presented. 

 

FINANCE REPORT

January 2018 Financial Report

Ms. Zweig reported we continue to maintain within expected budget projections as indicated in the attached report. 

Cash Flow

No cash flow issues were noted.

Approval of the Revised FY 2018 Adjusted Budget

Ms. Zweig presented the attached revised budget for approval by the Commissioners.  The changes primarily reflected the service cuts made in January as a result of the flat State funding in FY 2018.  She reminded the Commissioners that the budget was adopted prior to the notification of flat funding.  The Commissioners unanimously adopted the revised FY 2018 budget as presented. 

City of Norwalk FY 2019 Grant Application

Ms. Zweig advised that the City grant application was made and the budgetary process has begun. 

Pension Plan Update

Ms. Morton requested the Commissioners consider a minor change to the Pension for the part-time non-union classification.  The change would eliminate part-timers (money counters and maintenance clerical) from potential participation in the plan.  At the time of the change no employee qualified for any benefits under the plan.  The Commissioners unanimously approved the changes effective February 22, 2018. 

 

OPERATIONS

January Ridership

Mr. Liotta gave the ridership report for January 2018 (see attached).  Mr. Liotta specifically noted ridership is slightly down from this time last year overall, the 7 Link has officially been suspended, and ADA ridership is slightly up in Norwalk versus last year.  Mr. Liotta commented that the U-Pass usage has now totaled approximately $51K in lost revenue. Ms. Orton added that the State has engaged the services of UCONN to analyze the impact it has had on transit systems that did not previously have a U-Pass program and the impact on ridership so that they can develop an equitable formula for reimbursement.

 

Commissioner Glickson asked why we thought the ridership was down.  Mr. Liotta commented that there are a couple of contributing factors:  Uber / Lyft, payment technology, and commuter shuttles.  Ms. Morton commented that Uber is now testing public pickup points for shared transit service that would compete with local bussing.  Mr. Liotta commented that NTD will need to address the technology side sooner than later.

 

Potential Service Cuts

Mr. Liotta presented the Board with a package of slides presented to management, staff of NTD, and the local legislators about what a 15% cut would mean to the district (see attached).  Mr. Liotta highlighted several slides and routes that could be cut if the funding scenario became reality.  He advised he was seeking approval to move the cuts to public comment along with a restatement of the fare increase this Spring to ensure public notification.  The Commissioners approved moving forward with the public hearing process. 

 

MAINTENANCE AND FACILITIES UPDATE

 

Temporary Gasoline Storage Tank

  • All inspections have been performed (Electrical, Fire Marshal, Building)
  • Waiting for Final Building Permit Certificate
  • Temporary Gasoline Storage Tank is operational.

PLANNING AND MARKETING UPDATE

Planning

  • Mr. O’Connor reported focus was on the response to the proposed budget cuts.  Notices were posted on our website, in vehicles and at the HUB.
    • Directed riders to “Your Voice Matters” and to contact legislators
    • Conducted interviews at the HUB to get their testimonies

 

Ms. Morton added that the Transit District collaborative across the State stand in unison in sending the message to our legislators the sufficient and equitable distribution of the Special Transportation Fund needs to happen now not later.  The prospect of tolling as a revenue source is a good one but will not resolve the immediate need.  As thigs stand now a 15% further reduction on top of years of inadequate funding will be devastating to Norwalk and across the State.  An interim plan must be adopted now.  The #SOSTF (Save Our Special Transportation Fund) is in full swing and we are an active participant. 

 

Marketing

  • Working on ramping up advertising efforts;
    • for vehicle interiors
    • bus shelters at the HUB
    • Exterior wraps; two potential customers at this point;
      • Norwalk Maritime – May advertising
      • Norwalk Now (will be running event in April “Norwalk Hunt” involving several locations in City, promoting taking the bus as part of the event.
      •  
  • Revenue potential of $100k+ based on comparing Milford’s revenue per # of vehicles prorated to NTD’s # of vehicles.

 

Ms. Morton added the District approach would be to attempt to introduce the advertising initiative by using our in-house personnel (Manager of Planning and Marketing) as a demonstration project instead of outsourcing the endeavor to a third party.  It is with hopes that the endeavor would cover in part the salary of the internal position.  Mr. O’Connor will prepare a market analysis which will serve as the basis for a fee structure to be charged for numerous types of exterior/internal bus advertising.  This will be brought back to the Commissioners’ for formal approval.  In the interim we are seeking approval to move forward with a Maritime Aquarium and Norwalk Now bus wrap as part of the demonstration.  Based on these discussions with our business partners the plan for a fee structure going forward can be finalized. 

 

PROCUREMENT

 

Ms. Richards presented the following project status report. 

February Bus RFP Release

Conducted meeting with the mechanics to review specifications.  Gathering data and input to include in specifications.  Anticipated release of RFP document is the week of February 26, 2018. 

 

BOC Delivery Status

Eight (8) buses have been delivered to date.  ETA on 5 more is the week of 2/26/2018. 

 

Ms. Morton added that the Ticket Vending Machines that were recently approved was placed on hold as the State is looking at issuing a procurement that may lend itself to a regional procurement that may be a step towards uniformity of equipment across the State. 

HR Update

Ms. Brayboy reported the following activity during the previous month.

Recruiting:

Ø  Director of Finance

Ø  Part-time Cleaner

Hired:

Ø  Procurement/Inventory Control Specialist – started January 22, 2018

Ø  Rehired Part-time ADA/Shuttle Driver – started February 19, 2018

Ø  Helper/Mechanic -  will be starting on March 26, 2018

Ø  Part-time Money Counter (backup) – will be starting soon to cover vacation

Separations

Ø  Part-time Fixed Route Driver

Ø  Part-time ADA/Shuttle Driver

Ø  Part-time Fixed Route Trainee Diver

Ø  Two Part-time Money Counters

Ø  Chief Financial Administrative Officer

Ø  Day Foreman

Ø  Part-time ADA Driver

 

Transition

Ø  Part-time ADA/Shuttle Driver to Full-time in January

Ø  Part-time Fixed Route Driver to Full-time in February

 

Promotion

Ø  Mechanic B promoted to Mechanic A in January

Retirement

Ø  After 35 years of service with the District a Transit Supervisor decided to retire – last day of employment will be June 29, 2018

 

Other Business

The Connecticut FMLA does not apply to public-sector employers. The District is quasi-public and it does not apply to our agency.  Effective March 1, 2018, Family and Medical Leaves will be administered by The Guardian Life Insurance Company of America on behalf of the District.

 

CEO UPDATE

5310 Grant application

Ms. Morton advised that the District will submit a timely application but it remains unclear if we will be able to use the funding awarded as the recent cuts and proposed future cuts will leave no local money to serve as match for this program.  She advised she conferred with the State and they encourage submitting for the next round of funding in the event things may change. 

 

CEO Panelist

Ms. Morton advised she was participating panelist with her fellow State colleagues hosted by CTDOT.  The panel is intended to address divides, future coordination and any and all issues that may arise requiring better communication and mentoring between the DOT and the Districts.   

Outstanding Payments

Ms. Morton reported we received two revised TOD’s representing full and final payment for the Stamford ADA deficits for FY 17 ($207,090) and FY 16 ($14,038).  The repayment of these overruns will result in a positive change to our bottom line financial deficit as these amounts were not recorded as outstanding receivables on our financial statement as we had no formal written commitment for their resolve.  This receipt of these funds will be reflected on the FY 2018 financial statement.  Remaining items include FY 2016 and 2017 Coastal Link payment and June FY 2016 retainage at a minimum. 

 

Consideration to Continue in Executive Session

At 2:40 PM Commissioners’ Glickson and McQuaid unanimously supported the continuance of the meeting in Executive Session. 

No formal action was taken in Executive Session which concluded at 3:00 PM.  A motion to immediately reconvene the Regular Meeting was unanimously passed. 

 

Any Other Business Properly Brought before the Board

No further business was brought before the Board.

 

Next Meeting March 22, 2018 at 9:00 AM

The next regularly scheduled meeting is March 22, 2018 at 9:00 AM.

Adjournment

The meeting adjourned at 3:05 PM. 

 

Respectfully submitted,

 

Kimberlee A. Morton

 

Kimberlee A Morton, CEO

Norwalk Transit District

 

 

December 21, 2017 Norwalk Transit District Commissioner's Meeting Minutes

Norwalk Transit District Commissioners' Meeting Minutes

 

Thursday, December 21, 2017 at 9:00 AM

 

At the offices of the Norwalk Transit District

275 Wilson Avenue, Norwalk

 

DOWNLOADABLE COPY CLICK HERE 

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt T. Liotta, Chief Operating Officer

Lynette Brayboy, Manager of Human Resources

Grace Zweig, CFAO

Richard Meyer, Director of Maintenance and Facilities

Lori Richards, Procurement and Grants Manager

 

The meeting was called to order at 9:05 AM and a quorum was determined to be present. 

PUBLIC COMMENT

Members of the public who wished to address the Commissioners were asked to do so.  There were none. 

Approval of Minutes of OCTOBER 26, 2017

The minutes of the October 28, 2017 Special Meeting of the Commissioners were unanimously approved as presented. 

 

FINANCE REPORT

The financial report was tabled.

 

OPERATIONS

November Ridership

Mr. Liotta reported that ridership for November is showing close to last year's number for the first time in over a year.  The ridership had been trending at 10% lower than previous year for the past year; it appears that ridership is leveling off.  Passengers per mile and passengers per hour show 9% better than previous year for all fixed routes.  Commuter services still are operating well below last year's numbers.  Door to Door services are down from the previous year.  All of Westport services continue to be an issue with poorly producing runs and trips.

 

Mr. Liotta reported that the letter of termination of services was sent to TAG effective January 29th.  All Greenwich shuttles will be operated in house effective that date. 

 

Drug/Alcohol Update

Mr. Liotta noted that effective January 1st; changes will take effect for federal drug testing rules and regulations.  A summary explanation is attached. 

 

Safety & Security

Mr. Liotta reviewed two recently implemented safety changes. Memos about seat belts and post trips were distributed to all drivers.  Seat belts, specifically harness restraints, are now policy for all NTD drivers.  Orange neoprene sleeves were purchased for the harness belts to reinforce utilization.  Mr. Liotta also changed the policy for post trips to ensure that every driver is performing a walk around on the bus prior to parking it for the day.  Previously, this was done by a supervisor, but it is noted that this is a mandated Federal DOT item for all drivers, so the responsibility has been pushed back to the drivers. 

 

Mr. Liotta noted that recently it was observed that there were some security issues with parking of vehicles at night.  The practice was immediately corrected.

 

Mr. Liotta noted that we received a complementary letter from the NFD in regards to the 100 Richards Avenue fire.  We supplied two vehicles to the residents to stay warm during the fire event.  Notes were placed in employees files as well.

 

MAINTENANCE AND FACILITIES UPDATE

Driver’s Lounge

All major construction is complete

  • Electrical is complete
  • HVAC is complete
  • Ceiling is complete
  • Painting will be done this week
  • Building Department Inspection next Wednesday
  • January 1, 2018 occupancy on schedule

 

Temporary Gasoline Storage Tank

  • Building Permit has been obtained
  • Building Department has been notified that construction will begin
  • Soil was surveyed for underground utilities
  • Temporary Gasoline Storage Tank was delivered today
  • Electrical installation to begin first week of January 2018
  • Temporary Gasoline Storage Tank will be operational mid-January.

 

Permanent Gasoline Storage Tank

  • Obtaining three quotes for a permanent Gasoline Storage Tank – 1st tank quote $11k, 8 to 12 weeks lead time after purchase requisition
  • Will coordinate with Wendell Associates for location and integration into overall site development and refurbishment.

 

PROCUREMENT

 

Ms. Richards presented the following project status report. 

Ticket Vending Machine Contract Award.  A recommendation to award the Ticket Vending Machine System was presented to the Commissioners for approval.  A motion to award the contract for the base and options depending on FTA funding by grant amendment was unanimously approved.

Award of Annual Audit Option A recommendation to award/exercise the one additional two year renewal option for auditing services was presented to the Commissioners for approval.  The award was unanimously approved.

30’, 35’ and 40’ Bus RFP.  RFP pending determination of quantity of buses needed which is under review based on recent service changes and cuts.  Finalization will be made by the next meeting.

Procurement of 35 Paratransit Vehicles.  15 vehicles have been built and expected delivery is mid-January 2018.  Ten additional vehicles have been ordered and anticipated delivery is March 2018.

 

PLANNING AND MARKETING UPDATE

Mr. Liotta reported that after conducting public hearings, the following route changes were recommended for board approval.  He further advised that there were only minimal comments received in response from the public on the proposed changes. 

 

·         Elimination of 7 Link service

·         Removal of Gregory Boulevard on Wheels 11 Saturday

·         Removal of Rowayton section on Wheels 12 M-F

 

The Commissioners voted unanimously in support of the recommended changes. 

 

Mr. Liotta reported as a reminder that as a result of the 2016 public hearings the elimination of the Norwalk ADA discount was delayed with and effective date of January 1, 2018. 

 

The following fare changes were discussed with a possible July 1, 2018 implementation date. 

·         Fixed route increase to $2.00 per single ride

·         ADA ride increase to $4.00 per single ride

 

It was recommended to table this discussion until such time more information regarding the FY 2019 State budget is known.  The Commissioner voted unanimously to table the matter for further discussion.

 

HR Update

Ms. Brayboy reported the following activity during the previous month.

Recruiting:

Ø  Procurement/Inventory Control Specialist

Ø  Mechanic B

Ø  Part-time Cleaner

Hired:

Ø  Manager of Planning and Marketing– start date January 2, 2018

Ø  7 Part-time Trainees – (2) Wheels and (5) Drivers – the training started on December 11th

Resigned

Ø  Procurement/Inventory Control Specialist - last day of employment will be January 5th

Separations

Ø  None

 

Transition

Ø  Full-time ADA Driver to Part-time – employee accepted a full-time position at CT Transit

Ø  A Part-time ADA Driver to Full-time in November

 

Life/AD&D Insurance:

Ms. Brayboy explained the recommendation to change Guardian Life Insurance benefit to 1 times salary from its current structure of varying benefit by job classification.  This change will ensure that the benefit is fairly distributed to all employees.  The incremental cost for the change was nominal and only impacts non-union employees. 

 

Other Business

We conducted our 3rd Annual Employee Appreciate Breakfast and Lunch on Wednesday, December 20, 2017.

 

CTDOT UPDATE

Outstanding Payments

Ms. Morton reported we continue to pursue these matters with CTDOT.  This week we received notification that our FY 2017 audit was approved by the State so hopefully

 

FY 2018 and FY 2019 Operating

CTDOT advised that funding will be flat for the current 2018 fiscal year.  Ms. Morton advised that we will be fine for this year but next year may be challenging giving the potential for an additional 15% decrease for FY 2019.

 

Capital Funding

At this time DOT has requested that we give full consideration to spending current contracted state capital dollars whenever possible.  Future funding is on hold including our facility rehabilitation that held $12.5 million dollars in FFY 2018.  However if NTD is awarded the competitive grant that it applied for earlier this year the State will match the grant as committed and it will move forward on receipt of federal dollars. 

 

New Services

Ms. Morton advised that she discussed the SONO Shuttle/Express concept with the State who received the idea positively.  Circulator remains on hold.

 

Debt Services

The State is considering a variety of options that would allow transit systems to utilize surplus State funds to offset debt from previous year cost overruns.  This would be significant to NTD in paying down our deficit. 

 

ADA Budgetary Concern

Ms. Morton noted that the Norwalk ADA program anticipates a $300k deficit at year end.  Our goal is tighten service parameters in this program as much as possible as it eats significantly into our local Norwalk funds which are needed to pay the rolling deficit from previous years.  Other options for reducing our expenses are, billing by time not trip, subscription service with premium fare, and financial burden waiver.

 

Continued Payment of ADA Stamford and Coastal Link

The State will continue to support these two programs at 100%,

 

Follow-up

Discussions with the State continue and another meeting is scheduled for mid-January.  The State is pleased with our progress and believes we are moving in the right direction.

 

CEO UPDATE

Shuttle Agreement

Ms. Morton advised the Union and Management reached an agreement regarding the operation of 30 foot shuttle buses.  The terms were outlined in a side letter approved by legal counsel that clearly defines that the shuttle rate as defined in the collective bargaining agreement is driven by the type of service operated not the size of the vehicle. 

 

Miscellaneous

Ms. Morton noted that tickets for the Mayor’s ball were currently on sale.  Ms. Morton would inquire regarding a table for NTD.

Ms. Morton informed the Commissioners’ that she would be attending APTA’s CEO conference in February. 

Consideration to Continue in Executive Session

At 10:15 AM Commissioners’ Glickson and McQuaid unanimously supported the continuance of the meeting in Executive Session. 

No formal action was taken in Executive Session which concluded at 10:35 AM.  A motion to immediately reconvene the Regular Meeting was unanimously passed. 

 

Consideration of the Performance Review and Compensation of the CEO

The Commissioners voted to adopt the matter discussed in Executive Session relative to the performance review of the CEO.  The Commissioners unanimously supported the recommendation made by the Commissioners’ as contained in her performance review with an effective date of January 1, 2018. 

The Public Meeting resumed at 10:35 AM.

 

Any Other Business Properly Brought before the Board

No further business was brought before the Board.

 

Next Meeting January 25, 2018 at 2:00 PM

The next regularly scheduled meeting is January 25, 2018 at 2:00 PM.

Adjournment

The meeting adjourned at 10:40 AM. 

 

Respectfully submitted,

 

Kimberlee A. Morton

 

Kimberlee A Morton, CEO

Norwalk Transit District

 

2018 Norwalk Transit Commissioner Meeting Dates and Times

DOWNLOADABLE COPY CLICK HERE

NORWALK TRANSIT DISTRICT

PUBLICATION OF CALENDAR YEAR 2018

COMMISSIONER MEETINGS

 

January 25, 2018 at 2:00 PM

February 22, 2018 at 2:00 PM

March 22, 2018 at 9:00 AM

April 26, 2018 at 2:00 PM

May 24, 2018 at 2:00 PM

June 28, 2018 at 9:00 AM

July 26, 2018 at 2:00 PM

August 23, 2018 at 2:00 PM

September 27, 2018 at 9:00 AM

October 25, 2018 at 2:00 PM

November 15, 2018 at 2:00 PM**

December 20, 2018 at 9:00 AM**

 

**Meetings are scheduled for the fourth Thursday of every month except in November and December which will be held on the third Thursday of the month.

October 26, 2017 Norwalk Transit District Commissioner's Meeting Minutes

DOWNLOADABLE COPY CLICK HERE

 

Norwalk Transit District Commissioners’ Meeting Minutes

 

October 26, 2017 at 9:00 AM – Norwalk Transit District

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

Lynette Brayboy, Manager of Human Resources

Grace Zweig, CFAO

 

The meeting was called to order at 2:04 PM and a quorum was determined to be present. 

PUBLIC COMMENT

Members of the public who wished to address the Commissioners were asked to do so.  There were none. 

Approval of Minutes of SEPTEMBER 28, 2017

The minutes of the September 28, 2017 Special Meeting of the Commissioners were unanimously approved as presented. 

Introduction of Richard Meyer, Director of Maintenance and Facilities

Ms. Morton introduced the new Director of Maintenance and Facilities.  Mr. Meyer provided a brief background of his work history.  He reported he was eager to get started and was excited about being part of the NTD team. 

 

FINANCE

Ms. Zweig reported the following:

FY Audit Presentation – Seward and Monde

Tom Partalas, Partner and lead auditor on the NTD FY 2017 audit addressed the Commissioners with the final audit report.  There were not audit findings and Mr. Partalas made note of the positive progress the District has made.  The District’s net financial unrestricted position at year end, June 30, 2017, decreased by $128,338 from ($3,144,021) to ($3,015,683).  Ms. Morton added that this is significant and is indicative that our system changes during the past year have corrected the matter of current deficit spending.  Ms. Morton added there is a long road ahead as the rolling deficit remains in excess of 3 million. 

FY18 September 2017 Results

Fixed Route surplus $45K including Coastal Link deficit $73K. Coastal Link (CL) full funding, surplus $118K.

Stamford ADA $93K deficit. Full funding expected from the State.

Wilton TTT deficit $5K. Additional Funding to cover deficit anticipated from Town of Wilton.

Cash Flow

No cash flow issues.

Outstanding State Items

Requested Stamford ADA Transit Operating Document (TOD) adjustment.

Asked for immediate release of FY16 retainage.

Requested FY16 and FY17 CL and Stamford ADA Deficits released as soon as possible.

Formal letter advising Fixed Route Balance Transfer and ADA Consolidation final consideration from the State.

Outstanding State Items as of October 26, 2017

Year

Norwalk Fixed Route

Coastal Link

Stamford ADA

Norwalk ADA

Westport/ Norwalk FR Balance Transfer

Coastal Link/ Norwalk ADA Consoli-dation

TOTAL

FY 18 Deficit

 

TBD

TBD

 

 

 

 

FY 18 U-Pass

TBD

 

 

 

 

 

 

FY17 Deficit

 

$35,978

$207,090

 

 

 

$243,068

FY16 Deficit

 

$394,264

$14,038

 

 

 

$408,302

FY16 – June Retainage

 

 

$8,127

$3,892

 

 

$12,019

FY16

 

 

 

 

$93,355

$41,979

$135,334

FY15

 

 

 

 

$43,108

$99,445

$142,553

TOTAL

 

$430,242

$229,255

$3,892

$136,463

$141,424

$941,276

 

Pension Update

·         ICMA

Remaining $230K 457 ICMA Funds transferred to Empower.

·         LAR

Settled outstanding invoices with LAR.

Counsel advised “hazards of litigation” outweigh potential recovery of a lawsuit.

 

OPERATIONS

September Ridership Report

Mr. Liotta gave the ridership report for September 2017.  He stated that ridership has shown some improvement from months past, as it was down only 6% from this time last year.  Also encouraging was the ridership averaging over 6,000 per day.  Looking at the Trips per revenue hour report, NTD is showing strong numbers on our core routes. 

 

Ms. Morton commented that we are still waiting to hear back from the state in regards to reimbursement for the U Pass acceptance into the NTD system.  Ms. Morton commented that the ridership with U Pass was 10,000 for the month of September, which was verified by Mr. Liotta

 

Pink Pledge Bus

Mr. Liotta commented that the Pink Pledge bus wrap is done and on the road.  It is $1,000 revenue for the District for one month.  Ms. Morton asked what the full amount NTD have received for wrapping is now, and Mr. Liotta commented that NTD has received $16,000 to date.  Ms. Morton suggested that we will continue to research our options regarding bus advertisement as added revenue. 

 

Reorganization Update

Mr. Liotta commented that the two internal positions have been filled, the Superintendent of Operations and the Lead ADA Specialist.  Ms. Morton commented that the District is very excited to move forward, as the two selected are very good fits for the positions.

 

MAINTENANCE AND FACILITIES UPDATE

Ms. Morton made the introduction of the project and that gasoline is required for the new vans because diesel vans aren’t being produced.   Thirteen of the new gasoline fueled vans will be arriving in the beginning of January.  The remainder will be here in March 2018.  Mr. Meyer gave a brief overview of the project to install the tank next to the current diesel tanks.  The other option besides a temporary gasoline tank is to install the permanent gasoline tank, which would not be disturbed with future construction activities.  The permanent tank install would be completed in May 2018.  To bridge the time gap for filling the vans with gasoline, having on site fueling or gas cards for fueling at a filling station.  Ms. Morton commented that we are still waiting to hear back from the City in regards to the permits required for the temporary gasoline tank installation.

 

PROCUREMENT

 

In Ms. Richards absence Ms. Morton reported the following project status report. 

Project

 

Budget

 

Project Status

 

Ticket Vending Machine Procurement

 

 

 

$100,000

 

 

Ø  Proposals received October 25, 2017; pending evaluation.

 

Tire Leasing Program RFP

 

 

 

Estimated $196,951/5yr.

 

 

Ø  Awarded to Bridgestone Americas Tire Operations, LLC.

 

Procurement of 30’, 35’, and 40’ Buses

 

 

 

TBD

 

 

Ø  RFP in final development.

 

 

Procurement of 35 Paratransit Vehicles

 

 

 

 

$4,243,215

 

 

Ø  First order of 10 vehicles placed on 8/8/17.  Additional 3 expansion vehicles ordered on 9/26/17.  ETA is end of year 2017.

 

 

Procurement of Bus Inspection Services for 35 buses

 

 

 

$25,930

 

 

Ø  Awarded to First Transit.

 

Metro Taxi – New Freedom Funds

Purchase 6 wheelchair equipped minivans.

 

 

 

$240,000

 

 

Ø  Pending direction from CTDOT.

 

Temporary Gasoline Fuel Tanks

(for paratransit vehicles ordered)

 

 

 

Approx.

$8,000/yr.

 

 

Ø  Investigating local, state, and federal requirements.

 

 

 

PLANNING AND MARKETING

 

Informational Sessions and Public Hearing Dates

Ms. Morton offered a reminder of the upcoming informational sessions and public hearing schedule. 

 

INFORMATIONAL MEETINGS

Tuesday, October 24, 2017

Norwalk Transit District, Conference Room

275 Wilson Ave, Norwalk, CT

6:00 pm to 8:00 pm

Wednesday, October 30, 2017

Norwalk City Hall, Community Room

125 East Ave, Norwalk, CT

12:00 pm to 2:00 pm

Norwalk Transit will receive formal public comment on service reductions and enhancements, route eliminations, fixed route and ADA/Door-to-Door fare increase.

 

PUBLIC HEARINGS

Wednesday, November 1, 2017

Norwalk City Hall, Community Room

125 East Ave, Norwalk, CT

6:00 pm

ADA eligible transportation.

Wheelchair access. WHEELS 8 and 11

Thursday, November 9, 2017

Norwalk Transit District, Conference Room

275 Wilson Ave, Norwalk, CT

12:00 pm

ADA eligible transportation.

Wheelchair access. WHEELS 10.

 

NTD Reporting

Ms. Morton reported the annual report was completed and ready for submittal prior to the deadline.  She extended her gratitude to Mr. Liotta for his leadership role in this initiative and also to Ms. Zweig who was instrumental in the financial reporting component. 

 

HR Update

Ms. Brayboy reported the following activity during the previous month.

Recruiting:

Ø  Manager of Planning and Marketing

Ø  Mechanic B

Ø  Helper

Hired:

Ø  Director of Maintenance and Facilities – started Oct. 11th

Ø  Five ADA Driver Trainees – class starts October 30th

Resigned

Ø  Two Part-time ADA Drivers

Separations

Ø  None

 

Transition

Ø  Part-time ADA/Scheduler to Full-time ADA Specialist

Ø  Superintendent of Operations – former Paratransit Manager

Ø  Lead ADA Specialist – former ADA Dispatcher

 

Death

Ø  Chief Logistics Officer

 

CEO Update

Shuttle Petition

Ms. Morton reported that Union representatives from New Britain and local leadership would meet with the District on November 2, 2017 to finalize their position on the matter. 

Shuttle/Circulator Concepts and Meeting

Ms. Morton noted that this was still a project in motion.  Currently she was working with interior specialist that would be interested in the project to determine the best option for interior design and to determine the overall cost to determine financial feasibility.    

Drivers Room

Ms. Morton executed the lease and was meeting with the owner to determine final fit up for the space.  Ms. Morton also notified the City of Norwalk regarding the termination of their bathroom use lease. 

W/C Claim

W/C Claim

Ms. Morton noted that the offer was made as authorized at the last meeting.  We are currently in a holding pattern as the offer is analyzed.

Miscellaneous

No other business was noted.

2018 Commissioner Meeing Dates

The schedule of meetings for calendar year 2018 was unanimously approved as presented

 

Any Other Business Properly Brought before the Board

No further business was brought before the Board.

 

Next Meeting November 16, 2017 at 9:00 AM

The next regularly scheduled meeting is November 16, 2017 at 9:00 AM.

Adjournment

The meeting adjourned at 3:15 PM. 

 

Respectfully submitted,

 

Kimberlee A. Morton

 

Kimberlee A Morton, CEO

Norwalk Transit District

 

September 28, 2017 Norwalk Transit District Commissioner's Special Meetin Minutes

Norwalk Transit District Commissioners’ Meeting Minutes

downloadable copy click here

 

September 28, 2017 at 9:00 AM – Norwalk Transit District

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

Lynette Brayboy, Manager of Human Resources

Grace Zweig, CFAO

Lori Richards, Manager of Procurement and Grants Administration

 

The meeting was called to order at 9:04 AM and a quorum was determined to be present. 

PUBLIC COMMENT

Members of the public who wished to address the Commissioners were asked to do so.  There were none. 

Approval of Minutes of August 24, 2017

The minutes of the August 24, 2017 Special Meeting of the Commissioners were unanimously approved as presented. 

FINANCE

Ms. Zweig reported the following:

FY18 August 2017 Results

Updating the existing methodology for the current funding year.

FY 2017 Audit Results

o   Audit reports are in Seward & Monde’s quality review process.

o   Report will be issued soon.

o   Auditors scheduled to make FY17 audit presentation at next month’s commissioner’s meeting.

 

Cash Flow

o   No cash flow issues.

Municipal Grant Program

o   Received 2018 Transit Operating Document (TOD) for the Norwalk and Westport Municipal Grant.

o   Reward amounts have been carried over from the previous year.

o   TOD is one third of the allocation for the year, $33,342.

o   TOD for remaining two-thirds of the year will be processed when state budget approved.

Medical Plan Savings

o   Union accepted changes to the CT Partnership Plan effective 10/1/17.

o   Estimated savings of $10,200 in fiscal year 2018 for Norwalk Transit.

o   Rate changes:

                                    7/1/17 - 9/30/17         10/1/17 - 6/30/18         Rate decrease

Individual                                       $    853.91                   $    783.35                              $   70.56

 

Individual + 1                                  $ 1,835.50                  $ 1,680.25                               $ 155.25

                       

Family                                                 $ 2,244.48                  $ 2,053.97                             $ 190.51

 

OPERATIONS

August Ridership Report

Mr. Liotta gave the ridership report for August 2017.  Mr. Liotta stated that ridership is showing to be down 10% from previous year at this time, but that it was at this time last year that ridership started a dramatic drop.  He stated it did level off in December, and has been consistent since.  Looking at the Trips per revenue hour report, we are still showing some strong numbers on half of our routes.  He commented that the Wheels 9 is the only 20 minute headway service not reaching its performance metrics, and that is one being looked at for some possible reduction of service.  Commissioner Glickson stated that having two separate run schedules may be a challenge for our riders, but Ms. Morton reported that we have already gotten away from the traditional pulse now, and it has not caused any general problems, so we should be able to implement it if warranted for change.  Mr. Liotta commented that before any changes are made this round, we will look at some in depth numbers for comparisons at peak versus non peak times.

 

U Pass Report

Mr. Liotta distributed the newly created U Pass report, which shows ridership detailed by route for the new U Pass program.  The U Pass is a university dispensed pass for participating state colleges that will allow students to ride for free with this pass.  Mr. Liotta stated that there were 1500 trips in August with only one week of school, and that September is estimated to come in at 10,000 trips.  Commissioner Glickson asked how we would be compensated for these fares, which Ms. Morton stated we are reaching out to the State in hopes of compensation.

 

MAINTENANCE UPDATE

Ms. Morton reported that we are down to our final two candidates for the filling of the Director of Maintenance and Facilities position.  Our target date remains the end of October if not sooner.  Ms. Morton invited the Commissioners to visit the Maintenance Department and see the recent changes including the cleanup initiative and floor markings for safety to name a few. 

Status of Facilities Grant

Ms. Morton reported that the FTA FFY 2017 Competitive Funding Opportunity Grant was filed timely and with support of the CTDOT who will provide the 20% local match.  No questions or request for clarifications have been received as of this date. 

PROCUREMENT

 

Ms. Richards reported proposals due October 25, 2017.

 

Ticket Vending Machine

RFP was released July, 2017.  Questions and approved equals were due Monday, August 21, 2017.  NTD received questions from one vendor, Genfare, which are under review.

 

Tire Leasing Program

Ms. Richards reported IFB released September 8th and bids due October 4, 2017.

Procurement of 30’, 35’, and 40’ Buses

Ms. Richards reported RFP is under development.

Paratransit Vehicles (35)

Ms. Richards reported ETA of first order of 13 vehicles is end of the year, 2017.

Buy America Bus Inspection Services RFQ

Ms. Richards reported a single quote was received by First Transit, which was reviewed and determined adequate for award.  Ms. Richards presented an award recommendation to the Commissioners.  Ms. Richards requested formal approval to award bus line inspection services to First Transit. Commissioners’ Glickson and McQuaid formally approved the recommendation to award bus line inspection services to First Transit in the amount of $27,355 + $7,095 for intermediate audit costs (if necessary).

Metro Taxi – New Freedom Funds

Ms. Richards reported that NTD was asked to facilitate a procurement for ADA Accessible vehicles on behalf of Metro Taxi utilizing New Freedoms Funds.  The project is on hold pending clarification from CTDOT and parties involved.

Temporary Gasoline Fuel Tank

Ms. Richards reported the need for a temporary gasoline fuel tank for the new paratransit vehicles on order.  Ms. Richards is currently investigating local, state, and federal requirements.  Alternative solutions may include fleet gas cards for local fueling.

PLANNING AND MARKETING

 

Informational Sessions and Public Hearing Dates

Ms. Morton provided copies of the notices that will be distributed during the course of the upcoming month to facilitate comment on proposed service and fare changes.  The notice will additionally be posted in the the Hour newspaper and on our website.  The informational sessions and public hearings are scheduled as follows. 

 

INFORMATIONAL MEETINGS

Tuesday, October 24, 2017

Norwalk Transit District, Conference Room

275 Wilson Ave, Norwalk, CT

6:00 pm to 8:00 pm

 

Wednesday, October 30, 2017

Norwalk City Hall, Community Room

125 East Ave, Norwalk, CT

12:00 pm to 2:00 pm

Norwalk Transit will receive formal public comment on service reductions and enhancements, route eliminations, fixed route and ADA/Door-to-Door fare increase.

 

PUBLIC HEARINGS

Wednesday, November 1, 2017

Norwalk City Hall, Community Room

125 East Ave, Norwalk, CT

6:00 pm

ADA eligible transportation.

Wheelchair access. WHEELS 8 and 11

 

Thursday, November 9, 2017

Norwalk Transit District, Conference Room

275 Wilson Ave, Norwalk, CT

12:00 pm

ADA eligible transportation.

Wheelchair access. WHEELS 10.

 

NTD Reporting

Ms. Morton reported the annual report is due at the end of October.  Ms. Zweig and Mr. Liotta will work collaboratively on this initiative.  This year is a sampling year and Ms. Scavelli arranged for the sampling of data to be performed during the course of the year prior to her leave. 

HR Update

Ms. Brayboy reported the following activity during the previous month.

Recruiting:

Ø  Director of Maintenance and Facilities – we have two finalists and will be making a decision soon

Ø  Manager of Planning and Marketing

Ø  Part-time ADA Drivers – class will start at the end of October

Hired:

Ø  No New Hires

Resigned

Ø  Part-time ADA Driver

Separations

Ø  None

 

Updated Organizational Chart and Changes

Ms. Morton presented an updated organizational chart that promoted an undivided operations department.  This initiative will be attempted with in-house personnel and is estimated to cost less than $15,000.00 annually.  It also brings equalization to all existing classifications and will require some staff to be red circled until an equitable catchup can be realized.  Ms. Morton requested that the Commissioners formally adopt the revised organizational structure and plan.  The vote in support was unanimous.  

 

Other Business

We will be holding our third Annual Health & Financial Wellness Harvest Festival on Thursday, October 5th from 12:30-5:00 p.m.

 

CEO Update

Shuttle Petition

Ms. Morton was informed by a transit supervisor that the Union was circulating a petition regarding the utilization of a 30 foot vehicle in fixed-route service.  At present 30 foot vehicles are traditionally used in shuttle service only but have in the past been utilized on designated fixed-routes.  Ms. Morton advised the Commissioners that the union contract has a rate for shuttle drivers and is silent regarding the size of the vehicle.  Ms. Morton immediately telephoned the Union Representative who had no idea about the petition.  She further called the local union representative and requested a meeting to discuss their position on the matter.  A telephone meeting will convene in the near future.  The petition was never presented to Management. 

Shuttle/Circulator Concepts and Meeting

Ms. Morton met with representatives of IronWorks, Waypointe, Norwalk Redevelopment Agency, SONO Collection and Mayor Rilling to discuss the concept of the Circulator.  The meeting concluded with two distinct needs.  The District was tasked with bringing options back to the table at the next meeting in October.  Ms. Morton shared several ideas with the Commissioners and provided them handouts of options that were currently being costed out with the assistance of a bus manufacturer. 

Coastal Link ADA Funding

Ms. Morton advised that the current amount of funds allocated for the Westport ADA Service which is designated for Coastal Link ADA trips within the Westport corridor is currently insufficient to service the public need.  An analysis is underway and the matter will be brought before the State and Westport Commissioners. 

Miscellaneous

Drivers Room- Ms. Morton noted that our legal counsel and appraiser were able to negotiate a reduction of the final lease terms for a savings of $32,000 over the course of the five year base term.  Our lawyer will prepare a lease agreement for execution. 

Criminal investigation #2 – The investigation was closed and retribution made. 

EXECUTIVE SESSION

A motion to recess the Public Meeting and move into Executive Session for the purpose of discussion of a legal Workers Compensation matter. 

The motion passed at 10:15 am.

Present during the Executive Session were Norwalk Transit District Commissioners McQuaid and Glickson.  Also present were Norwalk Transit District staff Morton, Liotta, Zweig and Cooney.

The Public Meeting resumed at 10:28 am. 

 

Any Other Business Properly Brought before the Board

No further business was brought before the Board.

 

Next Meeting October 26, 2017 at 2:00 PM

The next regularly scheduled meeting is October 26, 2017 at 2:00 PM.

Adjournment

The meeting adjourned at 10:30 AM. 

 

Respectfully submitted,

 

Kimberlee A. Morton

 

Kimberlee A Morton, CEO

Norwalk Transit District

 

 

June 29, 2017 Norwalk Transit District's Commissioners' Special Meeting

Norwalk Transit District Commissioners’ Special Meeting Minutes

 

June 29, 2017, 2017 at 2:00 PM – Norwalk Transit District

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

Lynette Brayboy, Manager of Human Resources

Steven Burka, CFAO

Lori Richards, Manager of Procurement and Grants Administration

 

The meeting was called to order at 2:05 PM and a quorum was determined to be present. 

Public Comment

Members of the public who wished to address the Commissioners were asked to do so.  There were none. 

Approval of Minutes of Special Meeting May 25, 2017

The minutes of the May 25, 2017 Special Meeting of the Commissioners were unanimously approved as presented. 

Union Negotiations

Ms. Morton reported that a tentative settlement was reached.  Ms. Morton detailed the major highlights of the tentative agreement.  The Union has scheduled a membership meeting for July 9, 2017 to review the tentative plan.  Ratification vote is scheduled for July 17, 2017.

Ms. Morton requested that the Commissioners’ provide formal approval of the tentative agreement as previously discussed.  Commissioners’ Glickson and McQuaid unanimously approved the tentative agreement. 

Drivers’ Room

An opportunity to rent space for a Drivers area became available in the vicinity of the hub location.  Ms. Morton presented the Lessor’s term sheet and advised this was the first step in the negotiation process and represents the high end of negotiations.  Based on the information currently proposed Ms. Morton anticipates the first year at approximately $40,000 annually.  This lease agreement will allow the District to discontinue the current arrangement with the City of Norwalk under which we rent two bathrooms at the Yankee Doodle Garage.  It also provides for full compliance with the Union contract provision that requires us to designate four parking spaces at the hub location for the sole use of drivers’. 

Ms. Morton has contacted legal counsel regarding the terms of the triple net lease agreement.  We have requested additional information regarding the District’s liability for HVAC and how the facility is heated and the cost of such bills if it is an electric heating system.  An assessment of the HVAC system will be performed by an independent contractor as well as an analysis of the existing competitive rental market rate for the area.  The proposed term sheet proposes $24 per square foot which we believe is high for the area.  Counsel will perform an inquiry of financial standing of the owner and confirm ownership as well. 

Ms. Morton requested Commissioner support of the long term lease agreement and to provide the CEO with the authority to negotiate and execute lease terms with the concurrence of legal counsel and a not to exceed the limits as presented in the term sheet.  The Commissioners provided unanimous support to proceed within the boundaries of the term sheet presented and with the concurrence of counsel. 

DOT Funding Update

Ms. Morton reported that there continues to be no additional FY 2018 budgetary information from CTDOT at this time.  As previously reported we did receive FY 2018 TOD’s at the baseline level of FY 2017 which continues to present cash flow issues for the District.  We have been aggressive in keeping CTDOT informed that this is troublesome for the District given our tight financial positon.  We continue to pressure for a revised baseline TOD that adequately reflects Stamford ADA and Coastal Link funding.  The present scenario requires the District to support the overrun expenses on our line of credit and seek reimbursement after year end. 

Coastal Link funding for FY 2011-2015 was received in the amount of $402,000 which brings closure to another open State funding matter.  Remaining open items include:

·         $11k for FY 2016 June final invoices for Norwalk and Stamford ADA (5% hold back)

·         $394k for FY 2016 Coastal Link

·         $14k for FY 2016 Stamford ADA

·         $22k FY 2017 Coastal Link

·         FY15 and FY16 silo consolidation for Norwalk and Westport ADA in the amount of $141k

·         FY15 and FY16 Westport and Norwalk fixed-route balance transfer in the amount of $136k

·         Total outstanding due is $720,000

 

FTA Grant Amendments

Ms. Morton reported that she closed one old grant which was for the construction of the Hub as mandated by the FTA due to lack of grant activity.  She additionally reported that three grant amendments were additionally filed and approved that redirected funding from closed activity line items to open line items that contained in adequate funding to support the project activity.  This will additionally facilitate grant closeout which is a priority for FTA. 

Circulator Update

Ms. Morton reported that Mr. Liotta created proposed schedules for a potential modified circulator which will operate in its beginning stages as a Commuter Express Shuttle to the SoNo Railroad Station.  There will be two routes operating during peak operating hours of 6:00 AM and 9:30 AM and 4:00 PM and 8:00 PM. with two vehicles on each route.  One route will serve Waypoint, Maritime Parking Garage and housing complex, Iron Works, and SoNo Pearl.  The other will serve Head of Harbor and Avalon on Mr. Burka’s cost analysis indicates a cost of $482,000.  We are waiting on the Redevelopment Agency to schedule a meeting with the Developers.  At that time the information will be shared and fine-tuned.  Potential implementation date is after January 1st.

Interns

Ms. Morton advised that the District has taken on two interns through the City of Norwalk’s summer youth work program.  The overall cost of the interns is $1,400 for 25 hours each intern for six weeks.  Projects include inventory and bus operations data entry.

Finance Report

Mr. Burka reported the following activities during the previous period.

ü  May 2017 Financial Report and Update

 

Mr. Burka distributed the financial report.

  • Operating Shortfall: $-226K
    • Wheels $-57K due to Coastal Link deficit of -$340K, offset by the rest of Wheels
    • ADA $-169K due to Stamford ADA
    • Wheels and Stamford ADA are fully expected to be funded by the State (in the future)
  • Overall District Surplus: $150K
    • Stamford ADA prior years funding $211K received
    • City of Norwalk grant unapplied portion $165K
    • Applied to cumulative deficit
  • Interest year-to-date on LOC is $77K; interest rate rose to 4.5% (prime+.25%)
  • Fares of $150K were flat with April, and $10K lower than 11 month average

ü  Expected Year-End results Operating Shortfall: $-250K (est.)

·         Overall District Surplus: $200K (est.)

·         If Wheels and Stamford ADA funding were received, surplus would be over $400K, offsetting cumulative deficit.

·         Total Fares: $1.9M, down from FY16 $2.0M (5% decline)

ü  Cash Flow Analysis

·         Due to the State’s moratorium on payments until late August (same as last year), we are very tight on cash. We are stretching but will be short in August without some additional cash. Appealed to State and bank.  As a result of the problematic cash flow extreme precautionary measures have been taken.  We have temporarily halted the non-union, 401a employer contributions and notified vendors in writing of our temporary restricted cash flow. 

Final Approval of the FY 2018 Budget.

No changes to previous presented budget. Published in newspaper; no public comments received

·         Revenue decline to $1.7M

·         Planned 3% State increase, plus full funding of Coastal Link, Stamford ADA, and Norwalk ADA

·         City of Norwalk $518K grant unspent (except for interest), thereby offsetting prior deficits

·         New Norwalk Circulator service incorporated

Mr. Burka requested formal and final approval of the FY 2018 budget as previously presented and without change.  Commissioners’ Glickson and McQuaid formally approved the FY 2018 budget.

Approval of the FY 2018 Non-Union Wage Plan

Ms. Morton distributed the FY 2018 Wage Plan.  The merit increases reflected are consistent with the Union contract and would be made retroactive to July 1, 2017 if applicable and are contingent on a satisfactory performance review.  It is important to note that all employees received a 0% increase in FY 2017.  The exceptions noted are red circled employees whose wages are either well above the expected salary for the positions and are currently highly compensated and/or are on performance freezes.  Two salary adjustments are noted for the assumption of additional job responsibilities. 

Operations Update

ü  Transition of ADA Work

Transition of ADA work - Mr. Liotta reported that the changeover of vendors is effective for July 1st, going from 6 active vendors down to just two vendors.  The District has two executed contracts in place for the next five years with the vendors.  In addition, Mr. Liotta reported that all of the vendors' drivers completed a successful training session held by District managers to ensure policies and procedures are in place, and the drivers are comfortable with the inner workings of our business prior to starting the work.

ü   Ridership

Mr. Liotta reported that ridership for May was very encouraging with Wheels producing an increase of 5,000 riders for the month.  Passengers per mile and hour are trending in the right direction, showing improvement over the previous year for the past two months.  ADA service continues to stay constant in terms of trips provided.  Positive strides made with the software will allow us to become more efficient in the upcoming months

ü  Bus Wraps

Mr. Liotta reported that the two buses were wrapped and have been very positive for the Maritime Center.  Mr. Liotta spoke with Tina Tisson, the Director of Marketing for the Maritime Center, and mentioned that we would definitely be able to extend the wrap contract if they wanted to run it longer than the four months.  Mr. Liotta will check back after two months.

Ms. Morton added that she and Mr. Liotta participated in media day at the Maritime Center along with Mayor Rilling which led to radio and television coverage. 

ü  Greenwich Shuttle

Mr. Liotta reported that with the new vehicles scheduled to come in to the District with the ADA bus order, The District would be able to perform the Greenwich Shuttle work in-house as opposed to outsourcing.  The vehicles would be able to be used for shuttles, and then immediately go into Paratransit work to help reduce deadhead costs.   Mr. Liotta is scheduled to prepare a full analysis of the work over the next month.

ü  Roadeo Results

Mr. Liotta reported that the district drivers did a tremendous job this year at the Transit Bus Road-E-O - the results:

ü  Jean Mompremier - BOC - 5th out of 20 - rookie of the year - $100 check

ü  Pablo Marcalle - BOC

ü  Pasko Dedaj - 35 Foot

ü  Johnny Langley - 40 foot - 4th out of 21 - $100 check

ü  Howard Stultz - 40 foot – 9th out of 21

ü  40 foot team (Langley and Stultz) placed 2nd of 8 teams

Ms. Morton added it was a wonderful example of team work and camaraderie on behalf of Union and Management.  A special shout out to Patrick Cooney who assisted in training prior to the Roadeo and served as a supporter at the Roadeo for the entire team.  Also thanks to management (Christina Harrison, Rob Vallerie) that attended the event and showed their support.  It was appreciated by all!

ü  Norwalk & Westport Emergency Operations Plan

Mr. Liotta reported that the Norwalk and Westport Emergency Operations Plan, which is written jointly between the City of Norwalk, Town of Westport and the District, has been finalized and is ready for signatures.  The Emergency Plans are consistent to the previous years, with no changes made other than names and fleet sizes

Maintenance Update

Ms. Morton reported that Mr. Liotta is currently overseeing the maintenance, facility and IT operations during Mr. Alvord's absence.  He is handling all of the day-to-day functions relative to equipment, repair, and maintenance, and information systems as well as the personnel.  Decisions have not been made at this time about bringing in a temporary employee or at what level for the long or short term.

HR Update

Ms. Brayboy reported the following activity during the previous month.

Hired:

Ø  Procurement and Grants Manager

Ø  Operations Dispatcher

Ø  Part-time ADA Dispatcher/Scheduler for 25 hrs. per week

In the process of hiring a part-time money counter for 9 hours – the person will start on Monday, July 10th.

Recruiting:

Ø  Manager of Planning and Marketing

 

Resigned

Ø  Mgr. of Planning and Marketing

Ø  Part-time Money Counter

Ø  Four Part-time ADA Drivers

Ø  One  - Part-time Wheels Driver

Terminated

Ø  Part-time Wheels Driver

Ø  Full-time ADA Dispatcher

Open Enrollment was from May 29 through June 9th

Finalized Non-union Employee Handbook – will present at the next meeting

Procurement Update

ü  Revised Purchasing Procedures

Ms. Richards distributed a summary of the changes to the Purchasing and Procedures Manual.  She reviewed the changes in detail.  The Commissioners voted unanimously in support of the changes to the revised manual with an effective date of July 1, 2017.

ü  Vehicle Procurement / Buy America Inspection Services

A preproduction meeting is scheduled for July 13, 2017.  At this meeting we will execute the contract that was formally approved by the Commissioners on April 26, 2017.  We will also place the first purchase of 10 vehicles.  Total approved project budget for 35 vehicles is $4,243,215.

A single quote was received in response to Bus Inspection Services.  The quote is under review and analysis in accordance with federal guidance for single bids.  Total project cost $25,930. 

ü  Fuel Procurement

On June 14, 2017 the District officially locked in diesel fuel pricing for the period November 1, 2017 through October 31, 2018 under the CTTRANSIT issued bid.  Our FY 2018 budget reflected $2.40 per gallon and the locked in rate was $1.87.  The projected budget savings is $149,500.  Total project budget $527,368.

ü  Procurement Training Course

Ms. Richards attended and NTI hosted procurement training course June 12th through the 15th.  The course was the third in a series of four courses offered titled RFP’s and Competitive Contract Negotiations. 

ü  Metro Taxi – New Freedom Funds

CTDOT contacted NTD to assist with the purchase of accessible taxis to be used in the Freedom Ride Accessible Taxi Program that will soon be offered in the greater Norwalk area.  This program is a partnership between Metro Taxi and the Kennedy Center, designed to accommodate individuals in the greater Norwalk area who need flexibility and accessibility in transportation options beyond the existing ADA paratransit service area and hours. The program is already in operation in Hartford, New Haven and Bridgeport.  The program is funded through the FTA New Freedom grant program and is administered by the Connecticut Department of Transportation. The voucher program extends beyond the ADA paratransit service area and hours by providing a pre-paid taxi voucher card at a 50% reduced price to people defined as having a disability under the ADA regulations. The voucher may be used for taxi trips that go beyond the ADA service area, during times that ADA paratransit is not available and for same day service 24 hours per day, 7 days per week.

ü  Upcoming Ticket Vending Machine

Specifications are under development and scheduled for release on July 10, 2017.  Grant amendments are confirmed and executed supporting the procurement.

Marketing / Planning Update

ü  Software training in LA

Mr. Liotta reported that he and Mr. Cooney would attend a scheduling software training hosted by our software provider TMS scheduling software training in Shreveport LA.  This will help prepare us for internal preparation for the upcoming run cuts that will need to be performed for the January bid.

CEO Update

University Pass or UPASS program has been mandated by CTDOT.  In March when this was first proposed I notified the Department of my concerns.  First and foremost was the financial impact on the agency since we do not currently offer a UPASS therefore impact is unknown as we do not collect student ridership information.  I advised our participation was contingent on a promise from the State that the program will fall under close scrutiny for abuse and the District will not be adversely impacted by the revenue distribution plan.  I never received a response to my correspondence.

At the most recent State quarterly meeting of Transit Districts the program was again presented but this time as a definitive with a start date of August and the directive that everyone must participate.  I again wrote on June 13th forwarding my previous correspondence with the request for a reply.  I reiterated the importance of knowing what the fare structure will be and the required assurances as previously discussed.  I explained any fare structure change would require the District to follow the formal public hearing process and would have to be formally adopted by the NTD Commissioners.  As of this meeting I have yet to have a response. 

Any Other Business Properly Brought before the Board

No further business was brought before the Board.

 

Next Meeting July 27, 2017 at 2:00 PM

Ms. Morton proposed cancellation of the next meeting due to summer vacations.  In the event formal approval for any matter is required a Special Meeting will be scheduled.  The next regularly scheduled meeting is August 24, 2017 at 9:00 AM.

Adjournment

The meeting adjourned at 3:34 PM. 

 

 

Respectfully submitted,

 

Kimberlee A. Morton

 

Kimberlee A Morton, CEO

Norwalk Transit District

 

 

May 25, 2017 Norwalk Transit District's Commissioner's Special Meeting

May 25, 2017 at 8:30 AM – Norwalk Transit District

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

Lynette Brayboy, Manager of Human Resources

Steven Burka, CFAO

Hal Alvord, Director of Maintenance and Facilities

Lori Richards, Manager of Procurement and Grants Administration

 

DOT Staff:

Lisa Tillium, CTDOT

 

Wendell:Architecture Staff:

Susan Sherwood

Sean Beachy

Donald Gray

Christopher Abramo

 

The meeting was called to order at 8:40 AM and a quorum was determined to be present. 

Public Comment

Members of the public who wished to address the Commissioners were asked to do so.  There were none. 

Approval of Minutes of April 26, 2017

The minutes of the April 26, 2017 meeting of the Commissioners were unanimously approved as presented. 

Approval of Minutes of Special Meeting May 15, 2017

The minutes of the May 15, 2017 meeting of the Commissioners were unanimously approved as presented. 

Wendell Architecutre:  Facilty Analysis

The team presented in detail the results of their analysis.

FY 2018 Budget Presentation and Scheduling of Public Hearing

Mr. Burka presented March 2018 draft budget.  A summary of the budget highlights is attached. 

The Commissioners unanimously approved moving the budget as presented to public comment and formal publication. 

Any Other Business Properly Brought before the Board

No further business was brought before the Board.

 

Next Meeting June 29, 2017 and future meeting times

The next regularly scheduled meeting is June 29, 2017 and will be held at the offices of the Norwalk Transit District at 2:00 p.m. 

 

Adjournment

The meeting adjourned at 9:34 a.m. 

 

 

Respectfully submitted,

 

Kimberlee A. Morton

 

Kimberlee A Morton, CEO

Norwalk Transit District

 

 

May 15, 2017 Norwalk Transit's Commissioner's Special Meeting Minutes

Norwalk Transit District Commissioners’ Special Meeting Minutes

 

 

May 15, 2017 at 1:00 PM – Norwalk Transit District

 

 

 

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson (via teleconference)

Alice McQuaid (via teleconference)

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, COO

Steven Burka, CFAO

 

The meeting was called to order at 1:12 PM and a quorum was determined to be present. 

Public Comment

Members of the public who wished to address the Commissioners were asked to do so.  There were none. 

 

Recommendation and Award of Paratransit Service Provider Contracts in response to RFP #2017-02

Ms. Morton and Mr. Liotta presented the proposal process and concluding contract recommendations for the period July 1, 2017 through June 30, 2022.  The Commissioners’ unanimously authorized and approved contracts with People to Places and Cooperative Educational Services for the provision of paratransit transportation services in response to RFP #2017-02.  The action resulted in authorizing resolutions RFP #2017-02, People to Places, in the amount not to exceed $3,800,910.08 and RFP #2017-02 Cooperative Educational Services, in the amount not to exceed $4,039,742.08 which are attached hereto and made part of the record. 

 

 

 

 

Next Meeting May 25, 2017 at 8:30 AM

The next regularly scheduled meeting is May 25, 2017 at 9:00 AM.  Commissioner McQuaid requested consideration to move the meeting to 8:30 AM.  Commissioner Glickson was in agreement. Ms. Morton will be responsible for posting the meeting change. 

 

Adjournment

The meeting adjourned at 1:25 PM. 

 

 

Respectfully submitted,

 

Kimberlee A. Morton

 

Kimberlee A Morton, CEO

Norwalk Transit District

 

 

April 26, 2017 Norwalk Transit District Commissioners' Special Meeting

Norwalk Transit District Commissioners’ Special Meeting Minutes

April 26, 2017 at 2:00 PM – Norwalk Transit District

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

Lynette Brayboy, Manager of Human Resources

Steven Burka, CFAO

Hal Alvord, Director of Maintenance and Facilities

 

The meeting was called to order at 2:06 PM and a quorum was determined to be present. 

 

Public Comment

Members of the public who wished to address the Commissioners were asked to do so.  There were none. 

 

Approval of Minutes of February 23, 2017

The minutes of the February 23, 2017 meeting of the Commissioners were unanimously approved as presented.  Commissioner McQuaid abstained. 

 

Finance Report

March 2017 Finance Report

Mr. Burka presented March 2017 financial results. The year-to-date has a surplus $110K, which is better than our original budget and reflects receiving funds for prior years’ Stamford ADA deficits. The surplus is being directly applied to the District’s cumulative deficit. The operating deficit year-to-date for all the services is $259K, fueled by Coastal Link and Stamford ADA. Both services are expected to be fully funded by the State, but receipt of such funds is expected to be delayed until at least next year.

Our borrowing rate rose to 4.25%

Fare revenue was up $21K over February as there were more operating hours.  

Farebox recovery again crept up; now 16.6% through March, up from 15.9% through December

 

Bank Update and Signatories

Our revolving Line of Credit (LOC) is up for renewal at the end of the month and no issues are expected. Signature cards were updated to reflect the addition of our new Commissioner.

 

Pension Update – Written Consent to Action

We are awaiting IRS approval to merge our 401(k) into our 401(a) plan at Empower. A resolution was passed authorizing the merger contingent on final IRS approval.

 

Budget Update

The FY18 budget is due to the state on June 1 and will be presented to the Commissioners for approval at the next meeting.  At that time a public hearing will be conducted. We will propose an increase in our operating budgets.

 

Health Insurance Renewal

Our medical and dental insurance plans renew on July 1. Medical premiums will increase an average of 3.5% and the dental will increase 6.5%.

 

Transit Operations Report

March 2017 Ridership

Mr. Liotta noted that since the changes were made to the routes in February, there have been strong showings in the increased ridership per hour on the impacted runs. Specifically:

Wheels 1 – up 15%

Wheels 4 – up 3%

Wheels 7 – up 4%

Wheels 12 – up 227%

NCC Shuttle – up 387%

Greenwich Central Shuttle – up 189%

Greenwich West Shuttle – up 166%

Mr. Liotta noted that this report, while still very good, will not compare apples exactly to apples.  Due to the route cuts and eliminations, mileage and hours will not line up.  However, Mr. Liotta noted that the adjustment to the routes now have a much better trend with reduced passengers to reduced miles and hours, much more in line with the decreased ridership trend.  As well, it was noted that we lost one full day of ridership due to winter storm, which was a Tuesday, a high ridership day.  Mr. Liotta commented that one note of interest is that Westport has not adjusted any of their schedule times despite very low ridership.

 

Route Match Operational Changes

Mr. Liotta noted that since the reorganization of the Operations Group on March 1st, plans are moving forward with increasing the efficiency of the Paratransit work.  It has been noticed that the trips per hour has dropped from 1.60 to 1.42 in the past few months.  Mr. Liotta tasked his Paratransit Manager, Christina Harrison, with working with Route Match, our Paratransit routing Software Company, to work on efficiencies.  Ms. Harrison worked with Route Match for a week; in which scheduling was reinvented to ensure high usage of shared trips, as well as auto scheduling of vehicles each night.  The result has been a positive change in trips per hour, averaging over 2.0 per day since the change.  The downside of this is clients not understanding that we are a shared ride service, as they are all looking for individual rides to and from their destinations, so it has been an effort to reeducate them.

Procurement

Paratransit Vehicle RFP

Mr. Alvord provided a summary of the two proposals received and made a recommendation for award to Shepard Brothers, Inc.  Mr. Glickson made a motion to accept the recommendation in favor of Shepard Bothers, Inc. for up to 35 vehicles over a five year period for a total contract value of $4,243,215.00.  Motion seconded by Commissioner McQuaid.  The motion passed unanimously. 

 

Paratransit Service RFP

RFP was issued March 1, 2017.  The major change in the scope of work over previous years is the requirement for contractors to provide vehicles for the District’s exclusive use.  All vehicles will be part of a single pool and batch scheduled for maximum efficiency with all of our current work.  Nine proposals were received by the due date, April 14, 2017.  One proposal was determined unresponsive.  The first step in the evaluation process is complete.  Eight proposals were qualified as possible viable contenders in some form or another.  Request for Best and Final Offers (BAFO) were disseminated on April 26, 2017.  The request was specific to each proposer based on areas that need to be enhanced or clarified.  BAFOs are due by 5:00 pm on Monday, May 1st.  The additional information will be processed and final proposal evaluations will be made.  A special meeting of the Commissioners’ will convene for the formal award process. 

 

Scissor Lift and Other Efficiency Equipment

Mr. Alvord advised we are in receipt of a scissor lift which conforms to OSHA requirements for working at heights.  Additional efficiency equipment such as work benches, automated mobile oil dispensing units, bus air conditioning service units, automatic floor scrubber, 24 volt charging unit have been procured as part of a campaign to enhance the maintenance departments overall efficiency. 

 

Maintenance Training

Foreman Keon Evans completed management training

All maintenance staff trained on scissor lift operations and OSHA Hazard Communications

 

Status of Wheels Bus Procurement

Mr. Alvord reported he is preparing technical specifications for the procurement of 30’, 35’ and 40’ buses.  This purchase will include the replacement of our Orion buses, the heart of our fixed route fleet, since they are already well beyond the FTA useful life of 12 years.  We also need a 40’ vehicle to replace 329 on the Coastal Link and he is working with the State regarding a potential loaner vehicle from the retiring CTTRANSIT fleet.

 

Status of Automated Maintenance Management System

Mr. Alvord and staff are reviewing demonstrations of automated maintenance management systems in preparation for developing a RFP.  Almost all of our current maintenance management tools and procedures are manual.  Funds are available in phase 2 of the AVL grant.

 

Maintenance and Facilities Update

Facilities Assessment – Presentation at May Meeting

The facilities assessment is nearing completion.  Wendel will present findings and recommendations at the May Commissioners’ meeting. 

 

Temporary On-site Gasoline Storage and Dispensing

Mr. Alvord advised he was working to arrange temporary on-site dispensing of gasoline before new paratransit vehicles begin to arrive.  This is a priority since the new paratransit vehicles will have gasoline engines.

 

HR Update

Ø  In March NTD hired four Part-time ADA Driver Trainees who completed their six weeks training.  NTD also hired a person to perform dual roles as a Part-time Money Counter for two days a week for six hours and a Part-time Data Input Clerk for up to 16 hours per week. 

 

Ø  In April NTD hired five Part-time Driver Trainees (3 Fixed Route - 2 ADA) who started their six weeks training on April 24th. NTD hired an Operations Dispatcher, who started on April 23rd.

 

Ø  NTD promoted our Paratransit Specialist to Paratransit Manager on March 1st.

 

Ø  NTD is currently recruiting for a Procurement and Grant Manager.

 

Ø  A Part-time ADA Driver resigned, his last day was on April 20th.

 

Ø  Advised that open enrollment will be coming soon for the July 1st renewal. 

 

State Update

Ms. Morton reported we still no official word on funding for FY 2018.  Mr. Burka will begin preparation of the budget with a 3% budget increase assumption. 

 

Ms. Morton provided a copy of the most current letter to the State regarding pending financial matter.  She summarized as follows. 

 

Ø  Ms. Morton reported the State finally provided reimbursement of Stamford ADA over runs dating back to FY 2011.  FY 2016 Stamford ADA deficit remains pending in the amount of $14,038 and a revised TOD will be necessary.

Ø  Coastal Link remains outstanding in the amount of $402,390 for FY 2011-2014. 

Ø  Coastal Link FY 2016 TOD remains outstanding in the amount of $394,264 and FY 2017 expected to be approximately $25,000.  Recent service cuts implemented in late January 2017 has allowed us to fund the deficit portion of the Coastal Link in FY 2017.  Revised TODs will be necessary.

 

Ø  Silo Consolidation of Norwalk and Westport ADA in the amount of $141,424 for FY 15 and FY 16 remains pending.  The State has corrected this matter going forward beginning with the FY17 TOD.

Ø  FY 15 and FY 16 balance transfers for Westport and Norwalk Fixed Route services in the amount of $136,463 remains pending.  The State has corrected this matter going forward beginning with the FY17 TOD.

Ø  The State released final payment of FY 2016 funds ($240,386) with a 5% holdback pending final review and approval. 

 

Restructuring Plan Update

Ms. Morton presented the revised organizational structure reflecting the changes discussed at the last meeting for formal approval.  Those changes included the addition of the new Procurement and Grant Administration Manager.  Additional changes are as follows:

 

Ø  Upgrade of Director of Maintenance and Facilities to Chief Logistics Officer.  The salary will be adjusted to reflect the pay rate for the officer position. 

Ø  Removal of the Director of Information and Technology from Finance and Administration to the Chief Logistics Officer

Ø  Move the responsibility of procurement and grant administration from Finance and Administration to the CEO.  The ongoing reporting relationship will be reviewed during the next six months. 

Ø  Shared responsibility of the Manager of Safety and Security between the Logistics Officer and COO. 

CEO Update

Ms. Morton reported:

Ø  Labor negotiations are ongoing and the last round of meetings were cancelled by the Union.  We are in the process of coordinating schedules for future meeting dates.

Ø  Ms. Morton is currently working with legal counsel regarding the development of NTD By-Laws

Ø  Ms. Morton reported that she informed the State that the District was willing to participate in a Statewide Workers’ Compensation Program as long as there was clear agreement regarding paid loss finding from first dollar to the point that catastrophic coverage would be effective. 

Ø   

Executive Session

A motion to recess the Public Meeting and move into Executive Session to discuss a pending investigation was passed unanimously.  The time was 3:20 pm.  No formal action was taken.

A motion to move out of Executive Session and resume the Public Meeting was passed unanimously at 3:30 PM.

 

Any Other Business Properly Brought before the Board

No further business was brought before the Board.

 

Next Meeting May 25, 2017 and future meeting times

The attached list of revised meeting dates and times for the remainder of the calendar year was approved unanimously by the Commissioners. 

The next regularly scheduled meeting is May 25, 2017 and will be held at the offices of the Norwalk Transit District at 9:00 a.m. 

 

Adjournment

The meeting adjourned at 3:36 pm. 

 

 

Respectfully submitted,

 

Kimberlee A. Morton

 

Kimberlee A Morton, CEO

  • Norwalk Transit District