April 26th 2018 Norwalk Transit District Commissioners Meeting Minutes

Norwalk Transit District Commissioners’ Special Meeting Minutes

 

 

April 26, 2018 at 2:00 PM – Norwalk Transit District

 

 

Downloadable copy click here 

 

 

Attending

Norwalk Transit District Commissioners:

Andrew Glickson

Alice McQuaid

 

Norwalk Transit District Staff: 

Kimberlee Morton, CEO

Britt Liotta, Chief Operating Officer

Lynette Brayboy, Manager of Human Resources

Lori Richards, Procurement and Grants Manager

 

The meeting was called to order at 2:05 PM and a quorum was determined to be present. 

PUBLIC COMMENT

Members of the public who wished to address the Commissioners were asked to do so.  A representative from “The Hour” was present at the meeting as an observer.   

Approval of Minutes of March 30, 2018

The minutes of the March 30, 2018 Meeting of the Commissioners were unanimously approved as presented. 

FINANCE REPORT

Financial Report

The attached financial report was presented for March 2018.  Budget projections indicate a year end general fund balance in excess of $100,000 which will be put towards the deficit. 

Cash Flow

No cash flow issues noted at this time as funding has flowed from the State for the current quarter.

 

Bank Signatories

New bank signatories were presented and executed by the Commissioners’ and CEO adding the new Finance Director, Matt Pentz. 

 

OPERATIONS

There was no specific operations report made at this meeting. Mr. Liotta noted that ridership and performance metrics remain consistent from the previous month.

 

MAINTENANCE AND FACILITIES

 

Maintenance Update

Ms. Morton reported in Mr. Meyer’s absence that mechanic training for tire and wheels is on schedule for May and the AC systems training was completed in April.  She also reported that Mr. Meyer was working on specifications for the replacement of support vehicles. 

 

PLANNING AND MARKETING

 

Proposed Service Cuts and Fare Changes

Mr. Liotta presented the attached power point presentation describing in detail the proposed service changes and fare increases that would be presented to the public as part of the comprehensive public comment and hearing process relative to the FY 2019 budget plan. 

 

Informational Meetings and Hearings

The announcement was provided in the Commissioners’ package as a reminder of the upcoming dates. 

 

Head of the Harbor Survey

Ms. Morton reported that Mr. O’Connor was working on the final survey content and would report back as the project progresses.

 

Fare Increase Effective July 1, 2018

The item will covered in the power point presentation made above.

 

Final Logo

The final logo was presented.  Commissioner McQuaid noted the version presented did not contain a backpack on the child as was originally discussed.  It was determined it was missing.  Commissioner McQuaid suggested possible modifications to either make the child smaller or redesign the backpack.  Ms. Morton advised she would investigate but it was highly unlikely that the design could be modified this late in the process but she would make every attempt to do so. 

 

PROCUREMENT

 

No report was noted at this time as projects remain on task. 

 

HR Update

 

Non-Union Bargaining Unit Personnel Manual Update Regarding Working Holidays

The Handbook approved last month inadvertently was absent a change regarding “Working Holidays”.  The current policy states employees that work on the working holiday will be paid double time.  It should correctly state that employees that work on the working holiday will be paid time and one-half for all hours worked as long as they have worked the scheduled day before and after the holiday. 

Ms. Brayboy reported the following activity during the previous month.

Employment

Recruiting:

Ø  Manager of Safety & Security

Ø  Operations Dispatcher

Ø  Part-time Fixed Route and ADA/Shuttle Drivers – on hold

 

Separations

Ø  Helper/Mechanic

Ø  Part-time ADA/Shuttle Driver

 

Retirement

Ø  Fixed Route Driver – After almost 40 years of service decided to retire on May 31, 2018

 

CEO UPDATE

CTDOT Update

Ms. Morton presented the list of outstanding unpaid items from the State.  She advised that we had received TD’s for the Stamford ADA services for FY 2016 and 2017 but have yet to receive payment.  Ms. Morton stated that things are moving slowly but progress was being made.

 

Bus and Facilities Federal Competitive Discretionary Grant

Ms. Morton advised that the Norwalk Transit District was awarded $3.6 million dollars to be used toward our facility rehab project. 

Pinot’s Palette

Ms. Morton informed the Commissioners that administration staff would be attending a Norwalk Chamber sponsored event at Pinot’s Palette in Norwalk.  Our participation would have a dual purpose and support the chamber and serve as a team building exercise as we would jointly create a paining to be placed on display at NTD.  .

 

Miscellaneous

Microtransit

Ms. Morton noted that the review of the demonstration project continues to progress.  She informed the Commissioners that DOT is supportive of the project as well as the City.  She explained that two vendors are currently engaged in demonstrations and that one will be selected.  The City of Norwalk has informally offered the possibility of financial support for the start-up planning phase of the demonstration project in the amount of $25,000.  Ms. Morton requested that the Commissioners give consideration to move a demonstration project forward based on staff evaluation with the caveat that the initial demonstration funds are provided by the City of Norwalk.  Ms. Morton will ensure our engagement in a demonstration project over the summer months as opposed waiting for fall or winter if we had to wait for another Commissioners’ meeting to be publically held.  The Commissioners’ unanimously approved the participation in a Microtransit demonstration project that is supported with City of Norwalk funds for the initial planning and setup phase. 

 

W-2 Errors

Ms. Morton informed the Commissioners’ regarding an error found pertaining to the issuance of W-2’s as it relates specifically to deferred compensation.  She advised that she has involved our legal counsel, Kolinsky Management, Empower, and ADP and currently a plan is being groomed to understand the full depth of the problem.  The discussions thus far have left all involved with the opinion that the need to bring in legal expertise on a higher level is necessary.  Ms. Morton advised she will engage the services of experts on behalf of the District immediately after all parties have reviewed the credentials of those qualified to represent us and consensus is made.  Ms. Morton advised she will report further at the next meeting. 

Legislative

Ms. Morton noted that the legislative initiative to provide adequate funding of the Special transportation was and remains a primary focus.  She advised the legislative session ends May 9, 2018 and was hopeful positive news would be forthcoming soon. 

 

Any Other Business Properly Brought before the Board

No further business was brought before the Board.

 

 

 

 

 

 

Next Meeting April 26, 2018 at 2:00 PM

The next regularly scheduled meeting is May 25, 2018 at 2:00 PM.

 

Adjournment

The meeting adjourned at 3:25 PM. 

 

 

 

Respectfully submitted,

 

 

Kimberlee A. Morton

 

 

Kimberlee A Morton, CEO

Norwalk Transit District