Norwalk Transit District Commissioners’ Meeting Minutes
May 10, 2019 at 9:00 AM – Norwalk Transit District
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Norwalk Transit District Commissioners:
Norwalk Transit District Staff:
Kimberlee Morton, CEO
Britt Liotta, Chief Operating Officer
Lori Richards, Procurement and Grants Manager
Richard Meyer, Director of Maintenance and Facilities
Matt Pentz, Director of Finance
Lynette Brayboy, Director of Human Resources
Dennis O’Connor, Manager of Planning and Marketing
Kelly Kultys; The Hour
The meeting was called to order at 9:05 AM and a quorum was determined to be present.
Members of the public who wished to address the Commissioners were asked to do so. There were none.
Approval of Minutes of March 28, 2019
The minutes of the March 28, 2019 Meeting of the Commissioners were unanimously approved.
March Financial Update
Mr. Pentz presented the March Financial Statement by service and noted the results had been submitted to the State. He highlighted, on the Fixed Route side, for the 9 months through FY 19 the YTD Norwalk Core Service surplus is $262,470. Additionally, Mr. Pentz reported that the YTD Coastal Link deficit is $348,172 through March. The net deficit for total Fixed Route Services is $85,702.
On the Paratransit side, Stamford ADA services are operating within budget; State funding has remained adequate due to the increased Stamford ADA TOD received at the end of FY 18. For Norwalk ADA, Mr. Pentz reported that without local funding, the service has incurred a $205,147 deficit through March. This is $31k less than the deficit incurred through March last year. Mr. Pentz also reported that the Coastal Link ADA service incurred a $32,942 YTD deficit, which is $2.5k higher than PY. NTD has continued to communicate the additional funding needs required to support Norwalk and Coastal Link ADA services.
Mr. Pentz stated that the 4th quarter State funding estimates were expected to be received in the upcoming weeks, and that there were no immediate cashflow concerns.
FY 2020 Budget Update
Mr. Pentz updated the commissioners on the State budget deadline of June 3rd, 2019 and noted that the District is working on preparing the budget for a timely submission. Given the early phases of the budget preparation, no approvals were necessary at this meeting.
Pension Plan Trustee Update
Mr. Pentz mentioned that the language in the Pension Plan amendments that were discussed in the previous meeting were being reviewed by legal counsel and the District is awaiting further guidance, if any before final adoption. Additionally, Ms. Morton noted that there was a pending Union grievance that needed resolve prior to any final amendments. Ms. Morton and Mr. Pentz discussed the previous Target Benefit Plan, and 401k plan history and its long-time administration under, LAR. They also discussed the status of the current 401a plan.
Line of Credit Update
Mr. Pentz reported that the final approval needed for District’s annual line of credit renewal has been formally received by the Lender’s Board.
FY 19 Audit
With the 2019 fiscal year-end approaching, Mr. Pentz mentioned that the tentative scheduling date for audit fieldwork is expected to be in September. In the meantime, the finance team will be providing audit requests electronically prior to the auditors visit.
Mr. Liotta commented that the March ridership overall was stable versus March of this past year, showing only 0.5% decrease. He stated the Door to Door Rides in Stamford and Norwalk continue to trend better than last year, with 6% higher in Norwalk and 13% higher in Stamford. Ms. Morton commented that the new run bids will have less hours for ADA in them than in previous bids, and stated Mr. Liotta would elaborate more. Mr. Liotta commented that the group was able to successfully remove 18 hours per day off the road for ADA hours. This was done by removing the 10-hour schedules and making them all 8-hour schedules. The union was looking at the run posting schedule created and wanted an opportunity to try to put back some of the 10 hour runs.
Microtransit Update/Ridership and Contract Extension
Mr. Liotta commented that the Microtransit continues to grow month over month, and that the Transit District is now in the review stages of the RFP for a software vendor for the next year. Mr. Liotta stated that the current vendor has allowed the District to extend the pilot through Aug 31st to allow the RFP to be finalized and awarded. Mr. Liotta stated Ms. Richards will further comment.
Mr. Liotta commented that the current system of Avail / Route Match integration for the ADA manifests are being replaced by new tablets powered by Route Match. This project will unfold over the next two months, and it will allow the District to go paperless with manifests, have the tools needed to help increase revenue trips per hour, and give managers an effective dashboard to manage the drivers and trips each day. Mr. Liotta stated it is the District’s goal to be fully operational on July 1st.
MAINTENANCE AND FACILITIES
Mr. Meyer reported that the current scope of work underway is the new gasoline fueling system, replacement of the diesel fueling tanks and the flood plain re-zoning plan. The scheduled start date is Fall 2019. The next steps involve a Wendel Architecture visit in May for scope definition.
On-Demand Transportation Solution RFP (MicroTransit)
Ms. Richards advised eight Proposals received and reviewed for responsiveness and responsibility. Five proposers were determined responsive/responsible; two proposers were offered an opportunity to cure minor informalities; and one proposer rejected for non-responsiveness.
Proposals are being distributed to evaluation committee for review and evaluation.
Ms. Richards discussed the truck accessories options (attached) to be procured for the new support truck. She requested Commissioner approval to award to Hartford Truck and Equipment in the recommendation to approve competitive procurement in the amount of $27,850. This was approved unanimously.
EEO Plan Update effective November 1, 2018.
Ms. Brayboy and Morton presented a resolution adopting the changes to the EEO Plan made in November 2018. At the time of endorsement, the resolution was not executed. Ms. Morton requested that the Commissioner restate their approval and authorization by adopting and executing the attached resolution retroactive to November 1, 2018. The Commissioners unanimously approved and executed the attached resolution.
PLANNING AND MARKETING INITIATIVES
Gillig Logo Approval
Ms. Morton presented the final logo design adopting the roadway on the lower perimeter of the vehicle and the logo on the window was presented to the Commissioners for approval in the absence of Mr. O’Connor. The support was unanimous for the new logo design.
Advertising Contract Opportunities
Mr. O’Connor highlighted the following potential advertising promotions as a potential new revenue stream.
ü Jackson Laboratory for a seven-month interior advertising contract beginning May 1st.
ü City Plastic Bag Campaign
Mr. O’Connor distributed samples of the following:
ü Wheels 2U Promotion of Show/Dinner Packages with Norwalk Symphony, Stepping Stones & local restaurants
ü Partnering with Norwalk Now to post upcoming City events on the W2U shuttle
Title VI Update
ü Expansion of Safe Harbor languages to include the additional languages as identified through the Safe Harbor analysis.
ü Ms. Morton presented the updated Title VI, Civil Rights Program Update to the Commissioners’ for formal approval and adoption through the formal execution of the attached resolution. Commissioners’ McQuaid and Glickson passed unanimously the resolution in support of the Title VI Plan update.
Ms. Morton reported that the Triennial Review dates are set for October 1st - 2nd. She reported our desk top submittal was made timely.
Ms. Morton that both her and Ms. Richards would attend the four-day conference which also offered in addition to intensive training tracks geared at very specific subject matter a product expo.
ü City of Norwalk Student Intern Program
Ms. Morton noted that the District would participate again this year and take on two interns.
ü Commissioner Glickson Renewal
Ms. Morton reported that Commission Glickson is due for renewal which will occur at the June Common Council Meeting.
Consideration to Continue in Executive Session TO DISCUSS a Workers’ compensation and claim and related potential legal matter
At 9:45 AM Commissioners’ Glickson and McQuaid unanimously supported the continuance of the meeting in Executive Session. No formal action was taken in Executive Session which concluded at 9:55 AM. A motion to immediately reconvene the Regular Meeting was unanimously passed.
The Public Meeting resumed at 9:55 AM.
Any Other Business Properly Brought Before the Commissioners
No other business was noted.
Next Meeting JUNE 27, 2019 at 2:00 PM
The next regularly scheduled meeting was scheduled for June 27, 2019 at 2:00 PM.
The meeting adjourned at 9:55 AM.
Kimberlee A. Morton
Kimberlee A Morton, CEO
Norwalk Transit District