December 20, 2016 Meeting

Westport Transit District Directors’ Meeting Minutes

December 20, 2016 at 3:00 PM – Westport Town Hall, Room 201

Attending

Westport Transit District (WTD) Directors:

        Patsy Cimarosa

        Martin Fox

The meeting was called to order at 3:00 PM. 

Public Comment

There were no members of the public in attendance.

Approval of Minutes of December 12 meeting

The minutes of the December 12 meeting of the Directors were approved as presented. 

Fare increases

The fare increases described in the Westport Transit District Notice of Public Hearings for Proposed Fare Increases were approved unanimously as proposed.  The notice is attached to these minutes.

Other Business

No other business was noted.

2017 Meeting Calendar

The attached 2017 meeting calendar was approved.  Meetings will be held in Westport Town Hall, unless otherwise indicated in the notice for the meeting.

Adjournment

The meeting adjourned at 3:15PM.  The next meeting is scheduled for January 30, 2017 at 10:00AM.

ATTACHMENTS:

MEETING MINUTES

NOTICE OF PUBLIC HEARING

2017 SCHEDULE OF MEETINGS

January 22, 2016 Meeting

1-22-16 | Agenda and Minutes

AGENDA

1. Public Comment
2. Ridership - Extended Service hours Effective October 12, 2015
3. FY'17 Budget Submission
4. Marketing
5. NTD: Operations Update
6. Other Business

      
MEETING | Minutes

Attending
Westport Transit District Directors: Eugene Cederbaum; Westport First Board of Finance: Jim Hartwell; Westport RTM: Peter Gold and Jennifer Johnson; and, Norwalk Transit District:  Kimberlee Morton and Nancy Carroll 

The meeting was called to order at 10:05 AM although only one Director was present.

Public Comment
Mr. Gold reported on the progress being made towards the replacement of the two Westport Transit Directors.  The approval is expected at the March RTM meeting.  Mr. Cederbaum expressed his pleasure working with Mr. Gold and the RTM Transit Committee.

Ridership – Extended Service Hours Effective October 12, 2015.
Mrs. Carroll provided ridership data to date.  Challenges facing increasing ridership included the additional parking spaces that have been added and are planned for in the near future.  The lack of marketing continues to impact visibility.  Ms. Morton also suggested looking at other ways to provide services, such as subscription or demand services.  

FY’17 Budget
Ms. Johnson offered suggestions on the budget process and the path the District should follow.  Mr. Gold requested a presentation to the RTM Transit Committee prior to the board of Finance.  Discussion followed on the format and the inclusion of a Town employee or Consultant.  Mr. Cederbaum did not agree.  The schedule for the budget sessions was reviewed.

Marketing
The Beresford Research proposal was discussed.  Mr. Cederbaum suggested moving forward with the survey.

NTD: Operations Update
No updates.

The meeting was adjourned at 11:45 AM.

June 7, 2016 Meeting

6-7-16 | Agenda and Minutes

AGENDA

1. Public Comment
2. Ridership - FY'16
3. Municipal Dial-A-Ride Grant
4. TOWN-TO-TOWN Services
5. FY'16 and FY'17 Budget Status
6. Bus Shelters in Westport
7. Marketing
8. NTD: Operations Update
9. Other Business

      
MEETING | Minutes

Attending
Westport Transit District Directors: Martin Fox and Patsy Cimarosa; Westport RTM: Peter Gold; Public: Sal Liccione, Bob Fatherly, Ron Corwin and Lois Schine; and, Norwalk Transit District:  Nancy Carroll 

The meeting was called to order at 2:00 PM.

Public Comment
Mr. Liccione inquired about plans for the closing of Lot 1 and the need for extra buses from the Imperial Lot.

Ridership – FY’16.
Mrs. Carroll provided ridership data to date.  Mr. Gold questioned the ridership decreases. Discussion followed about awareness, the need for a survey and the increase in permit parking at the rail station. 

Municipal Dial-A-Ride Grant
Mrs. Carroll reported on the funding awarded to Westport ($31,603) for FY’17 and how the funds are designated.

TOWN-TO-TOWN Services
Historical information on TOWN-TO-TOWN was shared with the Directors by Mrs. Carroll

 

FY’16 and FY’17 Budget Status
Mrs. Carroll did not have a budget update for this meeting.

Bus Shelters in Westport
Mrs. Carroll gave background information on funding for shelters in Westport.  Discussion was then led by Mr. Gold on the need for on/off counts along the Post Road.  Discussion on the permits necessary and the Town’s insurance of said shelters continued.  Mr. Fatherly shared his experience with the installation of the shelter at Stop and Shop on the Post Road.  He worked directly with the ConnDOT engineers.

Marketing
Mr. Fox led the discussion on the status of the survey. The marketing firm had been engaged and the funds to support the effort will come from the Town’s FY’16 allocation for marketing.  The survey will be launched in September with outcomes expected by October.  The survey will be distributed using the Parks and Recreation list, Railroad Parking Permit and Waiting lists, as well as other lists.  It is expected that focus groups will also be held.

Mr. Fatherly suggested outreach to seniors and public service announcements.  He noted the Westport Center for Senior Activities was hosting an August Symposium to hear about senior concerns.  Mrs. Cimarosa is slated to speak at the annual meeting.

NTD: Operations Update
Mrs. Carroll reported that Norwalk Transit District’s collective bargaining agreement with drivers and mechanics would expire June 30, 2016 and negotiations had commenced for a new contract.  She also reported on the Comprehensive Operational Analysis and the acceptance of the first phase of the ITS implementation.

The meeting was adjourned at 4:00 PM.

September 29, 2016 Meeting

9-29-16 | Agenda and Minutes

AGENDA

1. Public Comment
2. Ridership - FY'17
3. FY'17 Budget Status
4. Door-todoor service efficiency evaluation
5. Fare increase
6. Alternative service models
7. Other Business

      
MEETING | Minutes

Attending
Westport Transit District Directors: Martin Fox and Patsy Cimarosa; Westport First Selectman: James Marpe; Westport RTM: Peter Gold; CTC: Sal Liccione; Westport Human Services: Sarah Heath; Public: Joseph Sledge; and, Norwalk Transit District:  Kimberlee Morton, Britt Liotta and Nancy Carroll 

The meeting was called to order at 10:00 AM.

Public Comment
There was no public comment.

Ridership Update – FY’17.
Mrs. Carroll provided ridership data to date.  Mr. Gold suggested working with Parking and doing a mailing to persons on wait list.

FY’17 Budget Status
Mr. Fox presented a recap of the budget process and discussed the $150,000 shortfall.  This was learned as part of Norwalk Transit District’s new financial management.  Fixed services are not as volatile as on demand services.  In addition, TOWN-TO-TOWN ridership is increasing, so the shortfall could rise to $175,000.  A presentation will be made to the Board of Finance (BOF) at their October meeting.  And a request for a supplemental appropriation will be made at the November BOF meeting. 

Door-to-door Service Efficiency Evaluation
Mr. Fox discussed the integration of Westport’s door-to-door services with the region’s delivery of service. Previously, vehicles and drivers were assigned to Westport exclusively, therefore productivity was impacted.  The integration should improve productivity and result in a more accurate allocation of costs.  Mr. Marpe expressed his concern for the potential disruption to customers’ service delivery.  Ms. Heath indicated that the social workers would do outreach to users.

Fare Increase
Mr. Fox described the fare increase Norwalk was adopting and indicated that Westport would follow suit.  Fares would be as follows:
            Shuttles:          $1.50 to $1.75 (full fare); $.75 to $.85 (half fare)
            Door-to-Door$3.00 to $3.50
The public hearing process would be followed.  There was also discussion on discounts for the purchase of multiple tickets. 

Alternative Service Models
A lengthy discussion followed on consideration and analysis of alternative service models.  Considerations will include: economics, efficiency, best practices, current costs, other options (such as Uber, Kennedy Center, ITN).  Mr. Marpe noted the need for a working group to analyze the many options.  Ms. Morton asked the Directors to share their analysis with Norwalk Transit.

Other Business
Both Mr. Marpe and Mr. Gold expressed an interest in the release of the Real Time application and moving it to a top priority.

Ms. Morton thanked the Town and the Directors for their understanding during the transition in Norwalk.  Likewise, Mr. Fox acknowledged and noted his appreciation of the Norwalk Transit District’s efforts to remain transparent and to assist the Town in their understanding of the finances and the delivery of services.

The meeting was adjourned at 11:15 AM

December 12, 2016 Meeting

12-12-16 | Agenda and Minutes

AGENDA

  1. Approval of minutes of September 29, 2016 meeting
  2. Results of the Westport Transit District survey
  3. Public comment
  4. Other business
  5. Adjournment


MEETING | Draft Minutes

Attending
Westport Transit District (WTD) Directors: Martin Fox
Norwalk Transit District Staff:  Kimberlee Morton, CEO; Britt Liotta, Chief Operating Officer
James Marpe, Westport First Selectman; Jennifer Johnson, Westport RTM; Fotios Koskinas, Westport Chief of Police; Jennifer Tooker, Westport Board of Finance
Invited Presenter: Julian Beresford, Beresford Research

The meeting was called to order at 7:35 PM. 

Approval of Minutes of June 7, 2016 and September 29, 2016 meetings
The minutes of the June 7th and September 29, 2016 meetings of the Directors were approved as presented. 

Results of the Westport Transit District Survey
Mr. Marpe extended his appreciation to all those involved in moving the Town-wide survey forward, especially Directors Fox and Cimarosa and Beresford Research.  He stated that the results would help shape the future transit services in the Town of Westport. 

Director Martin Fox then provided a brief background about the survey.  He noted that upon becoming WTD Directors in March 2016, he and Ms. Cimarosa believed that it was important that the WTD commission a professionally administered survey to secure a better understanding of citizen attitudes about public transportation in Westport, WTD services and potential future services. Mr. Fox indicated that he and Ms. Cimarosa are very happy with the 1,500 responses to the survey and the quality of Beresford Research’s work on the project.  He said that he believes that the information that the survey has provided will be very useful to the WTD.  

Mr. Fox then introduced Mr. Beresford to review the final survey results.  The presentation is attached.  During and immediately after Mr. Beresford’s presentation, some attendees asked questions of Mr. Beresford and Mr. Fox about the survey.

Public Comment
Members of the public who wished to address the Directors on other subjects were asked to do so.  There were none. 

Other Business
No other business was noted. 

Adjournment
The meeting adjourned at 8:30 PM.  The next meeting is scheduled for December 20, 2016 at 3:00 PM.